Job Description

Job Description

Executive Assistant

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We are seeking a full-time Executive Assistant for our nonprofit client located in Ossining, NY to work Monday through Friday 8:30am to 4:00pm. This is a temp-to-hire position paying $55-60k annually. Covid vaccination is required.

Job Summary:

To assist the flow of information between the Council and other leadership, employees and outside individuals and entities through the preparation and distribution of organization information/statistics, publications, communications on behalf of the office of the Council; and through research and knowledgeable response to inquiries received. Performs a variety of administrative support tasks that are highly confidential and sensitive. Initiates and proofs correspondence. Composes, memoranda and other written materials based on knowledge and understanding of departmental activities. Prepares and assists in the preparation of reports, recommendations and other written materials by researching information, compiling and organizing content and by performing or coordinating the clerical work essential to its preparation. Develops and prepares agenda and notices of meetings and other information for committees, boards and other groups. Develops, maintains and revises filing and records systems requiring technical and program information. Identifies and combines related documents and correspondence and may have the authority to make decisions on record maintenance. Handles a wide variety of correspondence which require knowledge of policies and/or procedures and develops non-standard responses requiring research. Initiates independent correspondence with minimal direction. Answers and screens telephone calls, e-mails, and greets visitors. Maintains appointment calendar, schedules meetings and coordinates travel arrangements under general guidelines. Review and manage incoming mail with responsibility for sorting, screening and routing. Requisition supplies and maintain records of expenditures. Ensure database contains up-to-date information, and to manage access to the database information by other employees. Attend meetings and take detailed minutes for transcription and distribution.

Qualifications:

• Minimum 2 year Associate Degree, four years BS preferred.
• Minimum of 5 years of secretarial experience.
• Excellent administrative skills with extraordinary attention to detail and precision.
• Excellent written communication skills, particularly grammar and composition.
• Ability to maintain a high degree of confidentiality.
• Excellent computer skills including proficiency in Microsoft Office and Access database administration.
• Skills such as telephone reception, typing/word-processing, transcription, minute-taking, organizational skills in making arrangements and preparations for meetings, ability to prioritize tasks.
• Excellent interpersonal skills with ability to work as a member of a team.

Company Description

We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.

Company Description

We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r\n\r\nWe staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r\n\r\nIf you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.