NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

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Position Summary:
We have an exciting opportunity to join our team as a Manager, Facilities - Life Safety Compliance.

In this role, the successful candidate will work within the department of Real Estate Development and Facilities (RED+F). The Manager, Facilities - Life Safety Compliance is responsible for supporting and coordinating all aspects of facilities life safety compliance for off-site operations managed by the Real Estate & Housing division. In this capacity, the Manager, Facilities - Life Safety Compliance will manage a team that may include Compliance Supervisors and Compliance Specialists.

Job Responsibilities:

Job Responsibilities: Regulatory/Compliance Inspection, Testing and Maintenance Documentation:

• In collaboration with EH&S, ensure properties are managed in compliance with all applicable NYULH policies, federal, state and local laws, codes and standards, including any requirements of third-party regulators such as NYS DOH, The Joint Commission (TJC), CMS, FDNY, EPA, CDC and others including authorities having jurisdiction. Note that communication with regulators will be determined by EH&S
• Overseeing the collection and organization of documentation from required life safety inspection, testing and maintenance activities, and providing this data for presentation at monthly meetings of the NYULH System Environment of Care Committee, system hospital Sub-Committees, and Evidence of Standards Compliance (ESC), as required;
• Ensuring adequate/compliant inspection, testing & maintenance of fire alarm & protection systems, and appropriate response to impairments, including fire watch, and maintaining compliant records (3 years)
• Serving as departmental liaison during accreditation surveys by The Joint Commission and other regulatory agencies in connection with healthcare facilities life safety;
• Representing the off-site portfolio at regulatory and other compliance meetings enterprise-wide;
• Monitoring vendor maintenance responsiveness and overall performance, following the RED+F procurement policy and procedures for life safety vendors, working with Project Support Office (PSO), EH&S (where applicable) and/or Supply Chain Management (SCM) to identify qualified vendors and negotiate scope and best possible pricing;
• Maintaining appropriate documentation and records related to all supplies, vendors, contracts, and project work, and communication in an inspection-ready state at all times;
• Interfacing and supporting other departments at NYULH including Facilities Operations, Engineering, Environmental Health & Safety, Infection Prevention & Control, MCIT, Security, Design/Construction, FGP, Insurance, Finance, Environmental Services and others;
• Participating in periodic review of institutional Management Plans, safety policies and protocols, and contributing to policy updates and formulation;
• Engaging in special projects and initiatives, and performing other duties as assigned.

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NYU Portfolio-Wide Regulatory Compliance:

• Providing leadership, direction and supervision in a matrixed organization, collaborating and working together with Facilities Managers, Facilities Operations, EH&S, departmental staff and vendors to develop preventive maintenance and inspection procedures to accomplish life safety compliance goals;
• Evaluates site conditions in context of NYULH Safety Policies, Fire Safety Handbook, Construction Safety Policy and applies these requirements to address life safety concerns relating to the physical environment. Consults with EH&S for guidance as appropriate and necessary.
• Assists with the management of TJC, CMS, DOH, EPA, CDC, UHMS, AAAASF (Quad A), DNV and other regulatory inspections for off-site portfolio; coordinating required response and implementing corrective actions as approved by NYULHs Regulatory Department and other relevant stakeholders (e.g., EH&S, Infection Prevention and Control, etc.) ;
• Coordinating the response to clear open municipal Violation Orders (VO), collaborating with Real Estate and/or Facilities Operations staff[MF1] , vendors and New York University to address underlying defects and conditions;
• Collaborating with the Real Estate transactions team[MF2] to evaluate potential sites for life safety and ADA compliance to support acquisition and lease negotiations; confirming that recommendations from compliance assessments are addressed prior to occupancy, whenever possible;
• Ensure compliant inspection, testing, and maintenance of fire extinguishers.
• Collaborating with EH&S and EM+ER to develop, monitor, review for accuracy, and routinely train off-site staff and fire response teams on the fire and emergency action plans, ensuring that landlords are within compliance and occupants[MF3] are aware of the Plan and know what to do in case of emergency;
• In collaboration with EH&S, investigate fire alarms & incidents: investigate smoke/fire incidents within 48 hours, complete incident reports, inform hospital administration if patient impact, implement corrective actions, maintain records of all alarms and incidents, provide records to EH&S
• Overseeing staff activities relating to cooling towers, generators, elevators, fire alarm panels and other life safety building systems/equipment to ensure compliance with municipal regulations;
• Ensuring that fire and evacuation drills for staff are properly scheduled and conducted as required (e.g., frequency, times, unannounced, occupancy requirements) by qualified/certified staff/vendor, and documented for the entire portfolio, including residential locations;
• Assisting Project Managers with the implementation of complex upgrades and installations, providing project management support, and in consultation with EH&S, providing technical consulting on capital projects and guidance on regulatory interpretations as needed;
• Establishing and posting Interim Life Safety Measures (ILSM) when necessary and providing relevant, timely communications to RED+F senior leadership, Chief Regulatory Officer, EH&Sand others as required;
• Administering the internal permitting process for various construction activities pertaining to life safety including hot work, barrier integrity, utilities shutdowns, above- ceiling and other construction-related activities requiring safety permits;
• Ensuring that Compliance staff complete necessary compliance/safety trainings and providing opportunities for additional training;
• Supporting the quarterly Focused Standards Assessment (FSA) through The Joint Commission Resources Tracers with AMP.
• Developing and managing annual budgets for Life Safety Compliance activities.

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Minimum Qualifications:
To qualify you must have a Ideal Experience/Background:
Bachelors degree is preferred, with at least 8 years relevant, full-time experience in life safety compliance, facilities management, real estate, planning and project management in the fields of healthcare, life sciences, environmental health and safety, or a related field.
Solid working knowledge of The Joint Commission, CMS, DOH, NFPA 101, 99, 80, 72 and other Life Safety/Environment of Care standards, elements of performance and codes, as applicable to clinical patient care settings.
Certified to conduct fire and emergency drills, and serve as Fire Guard for Impairment, as evidenced by FDNY Certificates of Fitness W-07 and F-01 respectively (or equivalent in other authorities having jurisdiction);
Completion of additional relevant certifications, including the NFPA Certified Life Safety Specialist for Health Care Facility Managers (CLSS-HC) or comparable, strongly preferred.
Strong planning and management experience, oral and written presentation skills, and highly-developed communication skills are essential to success in this role.

Preferred Qualifications:
Key Competencies:
Leadership to drive projects and work within diverse, dynamic, cross-functional teams to achieve common objectives and deliver results;
Collaborates effectively with cross functional teams to achieve shared goals
Ability to synthesize information from many sources to create, articulate, and implement management strategies that will improve service delivery efficiencies and alignment of goals and expectations between RED+F and portfolio occupants;
Capacity and initiative to function independently, assuming ownership and responsibility for daily activities and the ability to follow through on assignments without regular supervision or prompting;
Familiarity with capital project planning and real estate development processes, with applicability in healthcare preferred;
Exceptional organizational skills and keen attention to detail and accuracy, with ability to manage multiple projects, prioritize work, adhere to timelines, and control project budgets;
Proficiency with the technology and media necessary to contact and communicate with colleagues, vendors and site occupants in a manner that is open, accessible, and clear;
Discipline, maturity, and composure necessary to perform professionally within a demanding, fast-paced environment and navigate a challenging and ever-changing healthcare landscape.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $97,589.95 - $110,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Required Skills

Required Experience