Landscape Construction Accounts Receivable Specialist

Marina Landscape, Inc. is looking to hire highly-motivated individuals for the Landscape Construction Accounts Receivable Specialist position at our Southern California Branch. This non-exempt position is responsible for all accounts receivable tasks, administrative support, and related accounting functions; performs related work as required.

Essential Functions

• Ensures proper distribution, retrieval, and reconciliation of progress billings;
• establishes and maintains accounts receivable files and other financial records;
• performs billing functions;
• processes cash receipts and handles credit balances;
• responds to questions and makes calls regarding overdue
• bills and billing problems;
• reconciles and adjusts accounts as appropriate;
• reconciles billings, accounts, and bank statements;
• analyzes past due accounts and initiates collection efforts verbally or in writing;
• prepares invoices for data processing;
• prepares regular periodic and special accounting reports;
• verifies that transactions comply with financial policies and procedures;
• prepares, verifies, and processes invoices and coding payment to the General Ledger;
• prepares batches of invoices for data entry;
• enters payment data; maintains up-to-date billing system;
• conducts billing, collections, and reporting activities according to deadlines;
• monitors customer account details for non payments, delayed payments, and other irregularities;
• maintains accounts receivable customer files;
• prepares bank deposits;
• interacts and communicates with internal and external customers;
• participates in month end closing activities;
• uses computer applications (e.g., Microsoft Office Suite, company software);
• maintains customer copy contract files;
• maintains client billing files of all billings issued and copies of checks;
• attends meetings;
• posts receipts of checks paying outstanding billings;
• manages outstanding receivables confirming, receipt of billings, timetable for processing payment, and timely collection; and
• provides excellent service (e.g., accurate, complete, and timely) to clients, partners, and company staff in a courteous and efficient manner.

Competencies

• Accounting: Conducts accounting functions (e.g., processes cash receipts, handles credit balances, accounts receivable); reconciles billings, accounts, and bank statements; produces various accounting reports.
• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost and quality; holds performance as more important than process; sets specific, measurable and company-relevant goals and takes efficient action to accomplish success.
• Record Keeping: Maintains various files, documents (e.g., releases), and paperwork to ensure compliance with company policies and procedures, as well as local, state, and federal law; is well organized, accurate, and current.
• Administrative Efficiency: Demonstrates highly-efficient time management skills; adept at multi-tasking to accomplish goals; applies support systems to ensure safety and efficiency.
• Office Equipment: Strong expertise in Microsoft Office applications and accounting software packages; uses and supports others' usage of standard office equipment (e.g., printers, fax, copiers); operates a multi-line phone system effectively.

• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
• Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

Education/Experience

• An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least two (2) years of professional experience involving basic accounts receivable, bookkeeping, and administrative responsibilities equivalent to that described above.

Special Note, Licenses, and Certifications

• Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.
• License: Incumbents are not required to possess a valid California driver's license.
• Language: Bilingual English and Spanish communication skills are required of this job classification.
• Certifications: No certifications are required of this job classification.
• Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure.
• Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.
• Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months

Benefits:

• Health Insurance Benefits with Medical, Dental, and Vision
• 401(k) Retirement Plan
• Paid Holidays
• Paid Vacation

If you are interested in joining the growing Marina Team, please contact our Human Resources Department at (714) 939-6600 Ext. 452, or visit us at Marinaco.com.

Marina Landscape, Inc. is an equal opportunity employer.

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