Job Overview

Safe Harbor Center is a nationally recognized organization that annually delivers services to 3,000 at-risk children, families, and individuals across nine counties in southeast Georgia. Programs include residential and emergency shelters, transitional living support, children's advocacy and rape crisis centers, services for runaway and homeless youth, and family preservation support and education.

The annual budget is approximately $6 million, comprised of $5 million from program-related local, state, and federal grants and $1 million from individuals, businesses, community organizations, foundations, and special events. Safe Harbor has a staff of 105 (86 FTE) and is governed by an active Board of 16. For additional information, please visit safeharborcenterinc.org.

Position Summary

The Marketing & Administrative Coordinator provides essential support to the Development and Marketing Associate, with a focus on database management, grant support, social media, and communications. This role ensures smooth day-to-day operations of fundraising efforts while assisting with administrative and marketing tasks that support Safe Harbor's mission.

Duties

Administrative & Development Support

• Maintain and update donor records in Raiser's Edge, ensuring accuracy and completeness
• Process donations, acknowledgments, and donor communications in a timely manner
• Assist with donor recognition efforts, including reports, mailings, and stewardship materials

Grant Research & Writing Support

• Assist in preparing and submitting grant applications, including researching grant opportunities and gathering required documentation and supporting materials
• Help track grant deadlines, submissions, and reporting requirements
• Maintain a grants calendar and database of opportunities and outcomes
• Support preparation of grant reports and follow-up materials as needed

Event Coordination

• Assist in planning and executing fundraising events and campaigns
• Provide on-site event support, including setup, check-in, and breakdown

Volunteer Coordination

• Recruit, schedule, and manage volunteers for programs and events
• Serve as the main point of contact for volunteer communication
• Coordinate volunteer roles for events, including setup and support

Communications & Social Media Coordination

• Assist with website updates and maintain accurate event and program information
• Plan, create, and execute weekly social media content aligned with campaigns and organizational priorities
• Manage and schedule posts across platforms, ensuring consistency in messaging and branding
• Produce written, visual, and multimedia content, including posts, graphics, and short-form video
• Provide content support, including gathering photos, captions, and event highlights

Data & Reporting

• Generate reports related to donor activity, campaign performance, and event outcomes
• Track fundraising progress and assist with internal reporting needs
• Ensure proper documentation and filing of development materials and records

General Office Support

• Assist with day-to-day administrative tasks for the Development and Marketing Team
• Coordinate internal communication and scheduling related to development activities
• Perform other duties as assigned to support organizational needs

Qualifications

Required

• Bachelor's degree in marketing, communications, business administration, nonprofit management, or related field, or equivalent experience
• Strong organizational and administrative skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Work Environment & Schedule

• On-site, 40 hours per week
• Occasional evening or weekend hours for events
• Ability to assist with light event setup and materials as needed

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person