Marketing / Project Assistant

Position Overview:
We are looking for a proactive and detail-driven Marketing/Project Assistant to join our team. This dynamic dual-role supports both our marketing initiatives and project coordination activities. The ideal candidate thrives in a fast-paced environment, enjoys juggling multiple responsibilities, and is eager to contribute to a collaborative team.

Key Responsibilities:

• Collaborate with the Project and Marketing Director to drive marketing efforts across all opportunity stages, including qualifications, RFQs/RFPs, proposals, presentations, and follow-up.

• Assist with advertising initiatives and direct mail campaigns, such as holiday cards, announcements, internal publications, and social media outreach.

• Create, organize, and update marketing materials (e.g., resumes, project sheets, project lists) while ensuring alignment with corporate branding, quality standards, and visual consistency.

• Coordinate and manage project photography, including scheduling professional photographers, capturing onsite images, and performing minor photo edits.

• Maintain a comprehensive photo library and manage photography contractual agreements.

• Contribute to lead generation efforts for social media by gathering and vetting relevant information.

• Maintain marketing logs and databases with up-to-date and accurate information.

• Support planning and execution of internal company events.

• Assist estimators by printing bid documents, including drawings, specifications, and addenda.

• Prepare and organize bid forms from the bid coordinator, ensuring all required documents are gathered, signed, and ready for submission.

• Prepare the bid room on Bid Day: stock printers, prepare bid sheets and tags.

• Post-bid: scan all received and completed bid forms and archive them in the appropriate digital bid folder.

• Share bid results with subcontractors upon request.

• Receive and distribute incoming mail.

• Handle outgoing shipments via UPS, FedEx, and USPS.

Qualifications:

• Bachelor’s degree in Business, Marketing, Communications, or related field preferred

• 2–5 years of marketing experience, ideally in the construction or A/E/C industry

• Strong writing, editing, and communication skills

• Proficient in Canva, Adobe InDesign, and Microsoft Office

• Experience with Photoshop and Illustrator is a plus

• Highly organized and detail-oriented

• Able to manage multiple priorities in a fast-paced environment

• Team player with a strong work ethic and a proactive mindset

• Comfortable guiding others on marketing tools and best practices