Office Location: Alexandria, VA

About Accrete: Accrete is a dynamic and innovative company focused on transforming the future of artificial intelligence. We specialize in creating advanced AI solutions that turn complex data into actionable insights, driving real-world impact for businesses and government organizations. Our team thrives on creativity and collaboration, working together to push the boundaries of AI technology.

At the core of our offerings are our AI agents, designed to autonomously analyze data, generate insights, and make intelligent recommendations. These agents help businesses streamline operations, improve decision-making, and also empower government entities to enhance security, intelligence, and operational efficiency

About the Role: Accrete AI Government is seeking a dynamic and highly organized Event Coordinator to lead and manage customer-focused events, logistics, and government industry engagements. This role is pivotal in executing event strategies, managing logistics, coordinating with show organizers, and ensuring all engagements align with our federal marketing initiatives. The Event Coordinator will be the primary point of contact for all external government-focused events and shows, working closely with the Director of Federal Marketing to ensure strategic alignment, successful execution and budget management.

Key Responsibilities

Event Management & Logistics

• Plan, manage, and execute all logistics for customer-focused events, trade shows, conferences, panel discussions, and exhibitions.

• Serve as the primary point of contact for all Accrete AI government event engagements.

• Coordinate event setup including booth design, shipping, staffing schedules, on-site logistics, and tear-down activities.

• Manage event registration processes and maintain accurate attendee lists and records.

Budget Management & Reporting

• Collaborate with the Director of Federal Marketing to support event budget planning and allocation.
• Track event expenses meticulously to ensure events are executed within the approved budget.
• Prepare post-event reports, including metrics on attendance, engagement, lead generation, and ROI analysis
• Conduct post-event surveys and feedback collection to assess event success and areas of improvement.

Event Marketing & Promotion

• Develop and coordinate marketing materials for events including signage, digital assets, brochures, and promotional giveaways.

• Support event campaigns by collaborating with the broader marketing team for pre-event, during-event, and post-event promotions.

• Track and manage lead capture and nurture processes from events, ensuring all leads are appropriately entered into the CRM system.

Strategic Engagement Support

• Work with the Director of Federal Marketing to evaluate and select industry events, conferences, and panel discussions that align with Accrete AI's federal marketing strategy.

• Assist with speaker coordination for panel discussions, ensuring all logistics and briefing materials are prepared.

Data Management and ROI Tracking

• Monitor and maintain an organized event calendar with all key dates, deadlines, and deliverables.
• Track leads generated from events and maintain metrics for reporting event effectiveness and ROI.
• Collaborate with Director of Federal Marketing to develop and maintain a feedback loop to incorporate event learnings into future planning.

Qualifications:

• Bachelor's degree in Marketing, Communications, Business, or related field.
• 3+ years of experience in event management or marketing coordination, preferably in the government, defense, or technology sectors.
• Strong project management skills with attention to detail and deadlines.
• Exceptional organizational, interpersonal, and communication skills.
• Proficiency in event management software and CRM tools (e.g., Salesforce, HubSpot), Canva, Flodesk, Flocode.
• AI Literacy and use of AI tools is desired.
• Ability to work independently, manage multiple events simultaneously, and thrive in a fast-paced environment. Unphased by rapid change and pressure.
• Understanding of federal government protocols and event compliance requirements is a plus.
• Willingness to travel as needed for event support.

Core Values & Expectations:

Impact

You take full ownership and accountability for your work, consistently seeing projects through from inception to completion with a strong bias for action. Proactively identifying challenges, you drive solutions rather than waiting for direction, and hold yourself and others to the highest standards for delivering results. With strategic thinking and a problem-solving mindset, you make informed decisions leveraging data and expertise, always looking for ways to improve processes, optimize workflows, and enhance outcomes beyond your immediate responsibilities.

Collaboration

You work seamlessly across teams, prioritizing shared goals and team success over individual credit. Engaged listening and open, candid communication are at the heart of your approach, ensuring alignment and synergy throughout the organization. You value diverse perspectives, seeking input from others to drive better results. By treating colleagues with respect and professionalism, you help build a culture of trust, supporting each other through challenges, celebrating successes, and constructively addressing conflicts to strengthen relationships and improve outcomes.

Passion for AI & Innovation

You are deeply excited about the transformative potential of AI and committed to contributing to a company shaping the future of work. With curiosity and a growth mindset, you continuously seek to learn, adapt, and stay at the forefront of new developments. Your enthusiasm for innovation drives you to explore new ideas, challenge the status quo, and find creative solutions that deliver meaningful impact. You approach your work with energy and a desire to advance both technology and the way we work.

Compensation & Benefits

• Competitive Salary: Aligned with experience and market standards.
• Comprehensive Insurance: Health, dental, and vision coverage to keep you and your family secure.
• 401(k) Plan: Build your financial future with our retirement savings plan.
• Flexible PTO & Hybrid Work: Take time off when you need it and enjoy remote flexibility per company guidelines.
• Growth & Development: Access professional development, learning opportunities, and career advancement support.
• Onsite Perks: Enjoy catered lunches, snacks, and a stocked kitchen.
• Team Bonding: Company-sponsored happy hours and social events to connect and unwind.