Job Description

This hybrid role combines event coordination and creative design expertise to deliver exceptional brand experiences. You will manage end-to-end logistics for trade shows, conferences, and company events while producing visually compelling marketing assets that align with brand standards and drive business objectives.

Essential Duties and Responsibilities:
Including, but not limited to the following:

Event Planning & Execution:

• Coordinate all logistics for conferences, trade shows, and internal events, ensuring flawless execution on time and within budget.
• Oversee shipment preparation, packing lists, booth materials, signage, promotional items, and return shipments.
• Manage vendor relationships, freight carriers, venue services (A/V, internet, electricity), catering, and internal stakeholders.

Inventory & Resource Management:

• Maintain inventory of event materials and promotional items; track stock levels and manage reorders.
• Update and organize materials database for easy access and accuracy.

Creative Design & Branding:

• Design high-quality collateral for events, campaigns, direct mail, digital ads, social media graphics, and print materials.
• Ensure brand consistency across all visual assets and templates.
• Prepare files for print production and optimize creative for digital platforms.
• Maintain image libraries and contribute to shared template resources.

Marketing Support:

• Collaborate with marketing teams to support campaign launches and initiatives through impactful design work.

Qualifications

Minimum Experience:

• High school diploma or GED required.
• Bachelor’s degree in marketing, Graphic Design, Communications, Business, or related field or relevant work experience.
• 2–4 years of experience in event coordination, marketing production, graphic design, or a similar hybrid role.
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Canva.

Knowledge, Skill, Ability:

• Technical skills – basic command of Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Strong budgeting skills, including experience with conference and Excel-based budgeting.
• Analytical – collects and researches data; uses intuition and experience to complement data; designs workflows and procedures relevant to event coordination, detail-oriented.
• Exceptional organizational, communication, and project management skills.
• Ability to manage multiple priorities, meet deadlines, and collaborate effectively across teams.
• Ability to follow established procedures and meet deadlines.
• Professional and courteous demeanor.
• Ability to remain calm and professional in stressful situations.
• Recognize problems, identify possible causes and resolve routine problems.
• Team player with a "can do" attitude that can work in a fast-paced environment.
• Must be able to work independently and productively with minimum supervision.
• Dependability – follows instructions, responds to management direction; takes responsibility for own actions, keeps commitments, completes tasks on time or notifies appropriate person(s) with alternative plans.

Additional Information

Benefits:

A career opportunity with M3USA offers competitive wages, and benefits such as:

• Health and Dental
• Life, Accident and Disability Insurance
• Prescription Plan
• Flexible Spending Account
• 401k Plan and Match
• Paid Holidays and Vacation
• Sick Days and Personal Day

*M3 reserves the right to change this job description to meet the business needs of the organization

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