Administrative & Marketing Assistant

C

CWS Construction Group

Administrative & Marketing Assistant

Novato, CA
Full Time
Paid
  • Responsibilities

    Administrative & Marketing Assistant (Remote Available)

    About the Role

    We are seeking a highly organized and motivated Administrative & Marketing Assistant to support our growing recruiting team. This position combines administrative support, marketing coordination, and candidate engagement activities. The ideal candidate is detail-oriented, tech-savvy, and comfortable working independently in a fast-paced environment.

    This is a full-time position with remote work opportunities available.

    Key Responsibilities

    Administrative Support

    • Provide daily administrative support to management and recruiting staff.
    • Maintain and organize digital files, candidate records, and company databases.
    • Schedule meetings, interviews, and appointments.
    • Prepare reports, correspondence, and other business documents.
    • Assist with data entry and ensure information is accurate and up to date.
    • Respond to emails, inquiries, and general office communications.

    Marketing Support

    • Assist in creating and scheduling content across social media platforms.
    • Support marketing campaigns aimed at attracting candidates and clients.
    • Create basic graphics, presentations, and promotional materials using tools such as Canva.
    • Monitor social media engagement and assist with content planning.
    • Help maintain company branding across digital platforms.
    • Track marketing activities and prepare performance reports.

    Recruitment Support

    • Post job openings on various job boards and social media platforms.
    • Assist with candidate sourcing and resume screening.
    • Coordinate interviews and communicate with applicants throughout the hiring process.
    • Support recruitment marketing and employer branding initiatives.
    • Maintain applicant tracking systems and recruitment records.

    Qualifications

    • Previous administrative, office support, marketing, or recruiting experience preferred.
    • Strong organizational and time management skills.
    • Excellent written and verbal communication abilities.
    • Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
    • Familiarity with social media platforms including LinkedIn, Facebook, Instagram, and TikTok.
    • Experience using AI tools such as ChatGPT, Canva AI, Gemini, or similar platforms is a plus.
    • Ability to manage multiple tasks and meet deadlines in a remote work environment.

    What We're Looking For

    • Strong attention to detail and accuracy.
    • Professional and positive attitude.
    • Self-motivated with the ability to work independently.
    • Comfortable learning new software and technology.
    • Strong problem-solving and organizational skills.
    • Interest in recruiting, marketing, and business operations.

    Benefits

    • Remote work flexibility.
    • Professional development opportunities.
    • Supportive and collaborative team environment.
    • Opportunity for growth within a growing recruiting organization.

    To Apply

    Please submit your resume along with a brief summary of your administrative, marketing, or recruiting experience. Examples of social media, marketing, or administrative projects are encouraged but not required.