Job Description

ACCOUNTS PAYABLE SPECIALIST

JOB DESCRIPTION

• Set up new vendors into accounting software and ensure proper documentation is filed in the network drive (including determining 1099 status and collecting appropriate tax forms)
• Assign appropriate general ledger and department coding to invoices
• Enter invoices into accounting software in a timely manner
• Ensure invoices are approved and properly documented in the network drive
• Prepare weekly and ad hoc payment support files
• Process checks, ACH’s, and wire transfers in accounting system and submit to treasury
• Send out ACH and wire payment vouchers to vendors
• Attach payment confirmations to all documentation in the network drive
• Organize and maintain the accounts payable inbox
• Assist vendors and internal team with questions and determine acceptable solutions to accounts payable issues
• Prepare monthly vendor reconciliations to ensure accurate account balances
• Reconcile corporate p-cards monthly
• Prepare reviews of month close supporting documents to ensure completeness
• Provide supporting documentation for audits
• Assist AP Manager in preparation and processing of annual tax forms (1099, 1096)
• Assist AP Manager with process improvements
• Assist AP Manager with policies and procedures updates

REQUIREMENTS

• Proficient with the Microsoft Office Suite, including strong Outlook and Excel skills
• Proficient with Adobe Acrobat
• Experience with NetSuite highly desired
• Strong analytical, problem-solving and organization skills
• Excellent verbal, written and interpersonal communication skills
• Highly detail-oriented
• Able to be discreet with confidential/sensitive information
• Able to work on multiple projects and entities with accuracy and efficiency, while keeping to deadlines
• A team player
• Strong work ethic

EXPERIENCE

• Bachelor’s degree in accounting or related field a plus
• Minimum 2 years of relevant accounts payable experience