Executive Assistant Massumi + Consoli LLP - Los Angeles, CA Key Responsibilities: * Maintain two demanding calendars; including appointment scheduling * Maintain up-to-date awareness of executives obligations in order to proactively assist and/or anticipate needs, and help maintain deadlines * Handle high volume phones, including answering all incoming calls, rolling calls, setting up conference dial-ins and occasionally taking notes * Support weekly meetings; respond to changes quickly, and proactively alter priorities when necessary * Read, interpret and write email correspondence as it relates to the executives obligations * Coordinate special projects as needed, including preparing materials for executives and firm meetings * Arrange travel plans for executives, as well as client entertainment activities (meals, business development events, etc.) * Process expense reports and audit back to corporate card statements in a timely manner * Some legal administrative duties such as printing, collating, marking up, saving to document management system, organizing and redlining documents * Receiving and hosting office visitors * Submitting billing time entries * Invoicing and collections of executives clients * Maintain executives database of contacts * Help maintain and manage the Firm office space * Personal assistant duties to both executives: errands, gift buying, limited research projects, paying invoices, etc. * Assisting with business development * Provide some limited assistance to other attorneys of the Firm that is similar to the above In addition to the above responsibilities, other duties or special projects may be assigned from time to time. Qualifications: * Minimum of 2-3 years as an executive assistant supporting high level executives with a degree qualification or equivalent experience * Understanding of and long-term interest in being an executive assistant * Able to work in a high pressure and dynamic environment while maintaining a calm, positive demeanor * Must be comfortable dealing with confidential materials and information with discretion * Personable self-starter with the ability to prioritize, organize and establish administrative procedures * Impeccable oral and written communication skills; strong attention to detail * Familiarity with major industry players * Strong typing skills; PC and MAC proficient; solid skills in Word * Comfortable and confident working with fast-paced attorneys Job Type: Full-time Experience: * Executive Support: 2 years Education: * Bachelor's 3 hours ago - save job Apply Now Please review all application instructions before applying to Massumi + Consoli LLP.