Benefits/Perks

Flexible Schedule/Autonomy

Paid Time Off

Career Growth Opportunities

Diverse field of work

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees and managers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain calendar

Organize meetings and maintain portal information

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Update, and maintain relevant office procedures

Have an understanding and manage Homeowner Design Requests, Work Orders, and Violations

Have an understanding between the differences of homeowners, renters and Association Common Elements

Following up on homeowner requests and project statuses

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and computers.

Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Solution-oriented mindset