Matrix New World (Matrix) is an award-winning, full-service environmental, geotechnical, and civil engineering firm. Founded in 1990, we are a woman-owned business long recognized as a leader in providing multi-disciplinary solutions to a wide variety of projects including site development, infrastructure, environmental and engineering studies and property redevelopment.
Matrix is currently seeking a motivated individual who desires a challenging career and increasing responsibilities as an Administrative Assistant to join our team in Phoenix, AZ.
Job responsibilities include, but are not limited to:
- Welcoming visitors, answering phones and referring inquiries
- Interacting professionally with all members of staff, visitors, clients, and other representatives outside of the firm
- Setting technical appointments and maintaining appointment calendars
- Receiving, sorting and forwarding incoming mail. Maintaining and routing publications
- Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Managing and ordering office & kitchen supplies
- Maintaining filing system
- Perform administrative duties associated with project billing as required
Education/Experience Requirements :
- High School degree required, B.S. or A.S. in Business Administration is a plus
- 2+ years of experience as an administrative assistant
- Proficient in MS Word, Excel, & PowerPoint, Internet and email
- Experience with a professional services firm is highly preferred
- Experience with Deltek Vision or similar software is a plus
Qualified Candidates Must :
- Be detail-oriented with the ability to work independently
- Be fluent in English with a pleasant phone manner
- Have the ability to handle interruptions and multiple projects with frequently changing priorities and deadlines
- Have excellent organizational, interpersonal and communication skills
- Be punctual and reliable
We offer a pleasant work environment along with Medical, Rx, Dental, and 401(k) benefits with a competitive salary that is commensurate with experience.
Work hours: Monday through Friday - 8:30 AM to 5:00 PM