Job Description

THE OPPORTUNITY: 

The Senior Coordinator will provide strong overall support for the global Location Based Entertainment team, assisting with operations, creative, and marketing initiatives. The Coordinator will be a pivotal member of this close-knit team, helping them function more efficiently by overseeing legal, financial, calendar, and brand status updates, and ensuring follow through on team priorities.

WHAT YOUR IMPACT WILL BE: 

• Handle financial coordination and royalty/payment tracking. This includes new vendor set up, completion of service agreements, submitting invoices, archive/tracking payments, collecting and distributing royalty reports, monitoring contractual requirements in Excel, and follow up on all payment deadlines. Also includes management of budget.
• Organize and maintain contracts, including updating status spreadsheet for legal team, sending out weekly alerts/updates, keeping contracts on tight turnaround and track key information for easy reference by team members.
• Manage event calendar and internal and external event distribution. This includes combining many individual event calendars into one primary calendar, updating the calendar with key dates as necessary and distributing booked event newsletters to internal and external contacts.
• Update and maintain Project Tracking Sheet and Portfolio; identify project roadblocks, alert team members of due dates and pending deliverables, pro-actively follow up as needed to ensure tasks are completed.
• Track and provide a basic analysis of operations and marketing execution including collating event recaps, outlining in Excel, and preparing recap for Senior Management.

Qualifications

WHAT WE’RE LOOKING FOR: 

• 1-3 years of work experience

• Strong organizational skills

• Experience supporting a team in a fast-paced environment.

• Proficiency with Microsoft Office (Outlook, Word, Powerpoint, Excel) and ability to conduct internet research.

• Highly organized with excellent follow-through and good sense of urgency.

• Team player who can also work independently.

You Have:

• Accountability to take personal ownership for delivering and exceeding commitments. You hold yourself, team and partners to the highest standard for performance necessary for the achievement of results. You embody and foster a play to win and win to grow mindset, even on the toughest projects.
• Analytical and Strategic abilities and are capable of synthesizing and prioritizing a large volume of information. You can think critically to make clear, well-reasoned and rational decisions. You see ahead clearly and have an outward focus and can anticipate future consequences and trends accurately.
• Communication skills to promote a free flow of information and communication throughout the organization. You convey confidence, ease and enthusiasm when communicating with a variety of audiences, job levels and stakeholders. Your communication style creates a feeling of energy, excitement and personal investment amongst team members and people outside of the organization.
• Speed to pursue business objectives with a passion and sense of urgency that is inspiring both inside Mattel, and to our partners and customers. You recognize barriers to speed and work tirelessly to make Mattel a more nimble business and organization.

Additional Information

Don’t meet every single requirement? At Mattel we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. WHAT IT’S LIKE TO WORK HERE: We are a purpose driven company aiming to empower the next generation to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• WE COLLABORATE: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• WE INNOVATE: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• WE EXECUTE: We are a performance driven company. We strive for excellence and are focused on pursuing best in class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

OUR APPROACH TO HYBRID WORK

We embrace a hybrid work model to empower a culture of growth, optimism, and wellbeing, where everyone can deliver on our shared purpose and realize their full potential. Combining purposeful in-person collaboration with tech-enabled hybrid work, our focus is to provide flexibility while enabling collaboration for moments that matter.

WHO WE ARE:

Mattel is a leading global toy company and owner of one of the strongest catalogs of children’s and family entertainment franchises in the world. We create innovative products and experiences that inspire, entertain and develop children through play. We engage consumers through our portfolio of iconic brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO and MEGA, as well as other popular intellectual properties that we own or license in partnership with global entertainment companies. Our offerings include film and television content, gaming, music and live events. We operate in 35 locations and our products are available in more than 150 countries in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering children to explore the wonder of childhood and reach their full potential.

Mattel is recognized for the second year in a row as a Great Place to Work™ and as one of Fast Company’s Best Workplaces for Innovators in 2022. Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers. Mattel is an Affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities, females, veterans, individuals with disabilities, and those of all sexual orientations and gender identities.