Communications & Project Coordinator

M

Matter Family Office

Communications & Project Coordinator

St. Louis, MO
Full Time
Paid
  • Responsibilities

    THE FIRM

    At Matter Family Office, families are our number-one priority. We lead the way on a purpose-driven path that combines a family's goals and values with our technical excellence. By guiding families through strategies that foster communication, planning, and intentional decision-making around wealth, Matter helps the families we serve continue to thrive for generations.

    Matter was founded in 1990 and has offices in St. Louis, Denver, and Dallas.

    YOUR QUALIFICATIONS:

    • Excellent proficiency in Microsoft Office Suite and other commonly used business software; comfortable learning and developing proficiency with other software.
    • Bachelor's Degree in Business Administration, Project Management, Communications, or related field.
    • Energetic and proactive; able to think and work autonomously, but not tentative about asking for help with needed.
    • Ability to handle sensitive information in a professional and confidential manner.
    • Excellent writing, proofreading skills and communication skills.
    • Demonstrated success working in a fast-paced, deadline-driven environment.
    • Strong organizational and time-management skills with ability to prioritize tasks and manage multiple projects simultaneously.
    • Attention to detail and ability to identify and mitigate project risks.

    The following qualifications are also highly preferred:

    • Marketing and/or graphic design knowledge.
    • 2+ years of experience in project coordination or related role.
    • Familiarity with LinkedIn and Wordpress.
    • Eligibility to become a notary.

    WHO YOU ARE:

    • You Embrace Evolution: You are able to manage changing priorities, willing to look for solutions beyond the conventional, and committed to applying new concepts to your work while learning from past experiences.
    • You Communicate to Connect: You have the courage, confidence, and skill to communicate internally and externally regardless of the audience.
    • You Collaborate with Purpose: You invite others' opinions into your decision-making processes and you commit to the team approach, balancing the value you can add with others' contributions.
    • You Prioritize to GSD (Get Stuff Done): You work well under pressure, can balance different projects and demands at the same time, and are adept at managing deadlines, “managing up,” and working with others to prioritize the most urgent and important actions to complete.
    • You Are All In: You demonstrate, in words and actions, enthusiasm and passion for Matter's defining purpose, values, and the vision we share.
    • You're Proactive: You like to identify what needs to be done and do it thoughtfully and creatively before being asked or before the situation requires it.
    • You Focus on Quality: You set high quality standards and strive for continuous improvement and quality assurance. You follow up to ensure that deliverables, agreements and commitments are fulfilled and have met expectations.
    • You Apply Organization Sensitivity: You are aware of how your actions, decisions and choices impact parts of the organization. You practice systemic thinking and understand how policies, practices, trends, technology and information will affect not only you, but others in the organization.

    YOUR RESPONSIBILITIES:

    The Communications & Project Coordinator position is an opportunity to be exposed to many operational aspects of Matter's work while managing the firm's needs related to meeting preparation & scheduling, internal & external communication, and special projects (with an emphasis on communications, culture, marketing, and firm initiatives). This includes the following responsibilities:

    • Provide execution support on tasks and projects related to Committee Lead responsibilities as assigned.
    • Maintain project documentation, status reports and meeting minutes.
    • Set meetings, conferences, and reminders for Firmwide events.
    • Ensure that project deliverables are completed on time and meet the quality standards established.
    • Assist in the planning, scheduling, and communication of projects and firmwide events.
    • Work with leadership team to prepare, edit and distribute internal and external communications via various distribution methods.
    • Assist with marketing related and All Staff events.

    THE BENEFITS:

    • Competitive Salary and Annual Performance Based Bonus
    • Medical and Dental Health Plans
    • Supplemented Health Savings Account and Health Flexible Spending Account
    • Dependent Care Flexible Spending Account
    • Employer Supplemented Health Reimbursement Account Plan
    • Short- and Long-term disability coverage paid for by employer
    • Paid Group Life Insurance
    • Flexible 401(k) retirement benefits with employer matching
    • 10 paid holidays per year plus competitive vacation and sick leave
    • Technology reimbursement plan
    • Opportunity for advancement based on performance, personal growth, and cultural fit
    • Work with a team-oriented culture that supports continuing education and career growth
    • Strong support for volunteer, community and/or industry involvement

    ADDITIONAL INFORMATION

    All your information will be kept confidential according to EEO guidelines. Please note that we are unable to sponsor applicants for work visas.