Position Description: Law Office Coordinator

Role Overview:

The Law Office Coordinator is a key position responsible for supporting individual lawyers and managing the remote office operations. This role demands a versatile skill set to handle a wide range of responsibilities, including legal assistance, file management, office management, and administrative tasks.

Key Responsibilities:

1. Legal Assistance:

• Compile and manage legal documents.
• Coordinate with Sheriff's Departments/service processors for timely services.
• Calendar due dates and manage scheduling for client meetings and attorney appointments.
• Assist in trial preparation, including preparing trial notebooks and exhibits.
• Draft, file, and issue trial subpoenas as needed.
• Correspond with courts and manage legal correspondences.
• Proof and prepare legal pleadings, letters, and documents.
• Handle discovery processes, including drafting responses and assembling documents.
• Prepare files for meetings, hearings, and trials.
• Assist with child support calculations and court filings.
• Maintain and organize both physical and digital files.

2. Administrative and Reception Duties:

• Manage attorney's billable time records.
• Assist with reception duties, including answering phones, greeting clients, and managing messages.
• Oversee continuing legal education (CLE/CME) maintenance and reporting for attorneys.
• Handle membership maintenance and reporting.

3. Office Management:

• Manage the daily operations of information systems and office equipment.
• Coordinate technological support and maintenance of office facilities.
• Supervise office staff, including training new receptionists and conducting regular meetings.
• Collaborate with the firm administrator on key performance indicators (KPIs) and goal setting.
• Foster a feedback culture and address concerns or issues within the team.
• Organize and execute office functions and events.
• Onboard new team members and prepare necessary accounts and workspaces.
• Manage office expenditures and handle equipment requests.

Case and Client Management:

• Monitor case statuses and run weekly reports.
• Keep attorneys updated on case progress and upcoming deadlines.
• Assist in preparing attorneys for meetings and manage their calendars.
• Ensure timely preparation for appointments and notify attorneys of schedule changes.
• Assist with billing edits and clarifications in collaboration with the Firm Administrator.

Miscellaneous Tasks:

• Work with marketing department as needed.
• Assist in expense reporting and reimbursement processes.
• Nurture a culture of feedback and continuous improvement.

Qualifications and Skills:

• Experience in legal office management or a similar role.
• Proficiency in general office applications.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask and manage diverse responsibilities.
• Supervisory and training experience is desirable.
• Knowledge of legal procedures and documentation preferred but not required.

This position offers a dynamic and challenging opportunity to contribute to the efficient functioning of the legal office and support the legal team in a variety of critical tasks. The ideal candidate will be a proactive, organized individual with a strong understanding of legal processes and office management.

This role will require commuting to Omaha for the first 60 days 3-4 times a week.