Job Description

MCKENNA LABS IS A FULL-SERVICE CONTRACT MANUFACTURING COMPANY THAT SPECIALIZES IN HAIR, SKIN AND BODY CARE PRODUCTS. WE'VE BEEN IN THE PERSONAL CARE DEVELOPMENT AND MANUFACTURING INDUSTRY SINCE 1998. We have an opportunity for an experienced purchasing/procurement individual who excels in a fast-paced manufacturing environment.

Purchasing Manager will be responsible for issuance and management of purchase orders, calculation of material requirements and due dates, maintenance of current material information in ERP system, including pricing, minimum order quantities, lead times and shipping points, and Purchasing support staff (Purchasing Agent). Duties will require contact with existing suppliers, researching new suppliers, and working internally with the Customer Service, Research & Development, Operations, Accounting and Shipping & Receiving departments.

RESPONSIBILITIES

• Contribute to an environment in which all team members are respected regardless of their individual differences and are motivated to improve both their individual and team contributions to achieve desired business results.

• Direct and coordinate purchasing functions and ensure that purchases are made in compliance with the business code of conduct and purchase guidelines.

• Source new vendors for cost reduction initiatives.

• Ensure purchase orders (POs) deliver within required or specified timeframe using appropriate freight methods and payment terms and conditions.

• Monitor supplier / vendor performance to ensure quality of items purchased.

• Work within budget & project guidelines.

• Maintains accurate delivery information in PO.

• Follows Purchase Requisition protocol.

• Follow expiration guidelines for incoming materials.

• Maintain minimum level stock where required based on information in ERP system.

• Collaborate with Director of Purchasing in the negotiation with vendors to reduce costs of existing materials and source lower cost options where possible.

• Collaborate with Director of Purchasing in the development and implementation of cost reduction activities and projects. Provide timely and accurate analysis when required.

• Analyze and interpret historical purchase data and perform basic financial analysis.

• Report unplanned cost increases immediately.

• Report item cost of goods purchased compared to projected cost for items.

• Monitors inventory levels and takes actions based on required date changes for all raw materials and packaging supplies.

• Notifies appropriate departments of obsolete or discontinuing materials, and provide replacement material options when required.

• Work with Purchasing personnel personnel to ensure daily expected delivery accuracy. Take immediate action for any materials that do not delivery as expected, and communicate any immediate effect to Operations personnel.

• Ensure Purchasing Agents resolve invoice discrepancies with vendor and Accounting Staff.

• Ensure Purchasing Agents update all open purchase orders with pricing changes so that invoicing matches PO and system costing is accurate.

• Work with vendors to resolve lost in transit material claims with shipping carrier.

• Coordinate with Production, Planning, and Accounting on all BOM changes to avoid inventory transactional errors and incorrect material usage. Initiates BOM change process when required.

• Develop and maintain ongoing market insight and knowledge on current and future supply availability changes associated with market conditions, economic factors, import clearing and how it affects pricing.

• Actively engage and support cross functional efforts with Operations, Quality Assurance, Finance, R&D, Marketing and Sales. Included but not limited to new product development, product improvements, reformulations, changes in process.

• Maintain the organizations purchasing policies, procedures, standards, and strategies to ensure process transparency, fairness, impartiality, and confidentiality.

• Provide coverage as needed for Purchasing personnel.

• Perform duties in compliance with company safety rules, SOP’s, and GMP’s.

   

• Work with vendors to resolve lost in transit material claims with shipping carrier.

• Provide pro-forma invoice and payment requirement due date to accounting for any deposits or prepaid orders.

REQUIREMENTS

• Minimum 5 years of progressive experience in purchasing / supply chain management in a manufacturing environment.
• Strong analytical skills with the ability to research data issues and calculation validation.
• Ability to meet deadlines in a fast-paced environment with a strong eye for detail.
• Strong math aptitude (division, multiplication, fractions, percentages) including understanding of metrics.
• Demonstrate a commitment to quality performance through personal example by adopting a customer-based philosophy in the level of service provided.
• Ability to communicate professionally via written and verbal with internal and external customer to understand needs and concerns.
• High level of motivation and sense of urgency.
• Ability to bring organization out of chaos.
• Ability to coordinate and collaborate with multiple departments and represent different points of view without long-term negative consequences.
• Intermediate level proficiency in Microsoft Office, including Excel, Outlook, Access, PowerPoint, and Word.
• Packaging experience a plus.
• Experience with ERP systems.
• Experience working in the personal care industry preferred.

Company Description

McKenna Labs is a full-service contract manufacturing company that specializes in hair, skin and body care products. We've been in the personal care development and manufacturing industry since 1998.