Job Description

We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success.

RESPONSIBILITIES:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests, when applicable
• Answer, facilitate, and redirect inbound telephone calls, emails, and other client correspondence
• Assist in the coordination of scheduling staff and contractors for various work assignments
• Develop, implement, maintain, and improve digital and paper-based filing systems
• Place orders for office supplies, tools, and other materials, when necessary
• Coordinate delivery and receipt of freight shipments and vendor deliveries
• Correspond with manufacturers, vendors, and clientele regarding existing orders, ETA's, etc.
• Maintain current vendor pricing in proposal software by regularly receiving, filing, and correctly uploading/importing manufacturer price sheets
• Assist in maintaining the relatively small office; cleaning of the facility, restroom, and ensuring plants are watered, carpets vacuumed, etc.
• Basic assistance in organizing mailing lists, website upkeep, coordinating content delivery to our Marketing specialist/social media manager
• Assistant to the general manager and CEO; coordinate daily schedule, lists of daily executable tasks, prioritization of projects and correspondence, etc.
• Send proposals and invoices to clientele, when needed.
• Perform all other office tasks

QUALIFICATIONS:

• Previous experience in office administration or other related fields.
• Previous experience in audio/visual, low-voltage or electrical, event production, or other related industries is beneficial but not required.
• Ability to prioritize, multitask, be self-reliant, stay focused, and maintain productivity
• Ability to effectively receive verbal and written direction and accurately implement and execute tasks
• Excellent written and verbal communication skills. Must be able to write and correspond professionally with clients and vendors in a clear and effective manner.
• Strong attention to detail -- This is crucial, and expected at the highest level at all times.
• ​Strong organizational skills
• Punctuality and responsibility are must-haves for this position.
• Dedication to meeting deadlines, willing to work paid overtime, when required.
• Existing knowledge of and skills in navigating Microsoft Office Suite, particularly Word, Excel, and their equivalents in the Google G-Suite catalog. 
• Existing working experience in related proposal software, such as Proposify, SI D-Tools, SimPro, etc. is a major plus
• Must be able to work with numbers, perform basic mathematic calculations and equations
• Experience with accounting software, particularly Quickbooks Online, is essential
• Open and willing to learn and adapt existing skillsets to new software, when necessary and as growth of the company continues
• Strong people skills and the ability to communicate clearly with other employees, supervisor, and outside entities, such as clientele and vendors.
• Open and willing to facilitate the growth and expansion of the company, as well as their own position through expanding into sales, target vertical market variation and diversification
• Open to a dedicated, long-term relationship to a company that is committed to the growth and development of their team, as well as the steady expansion of their position, responsibilities, and pay scale
• Able to lift 30 pounds without strain
• Willing to work happily with people of various religious backgrounds and beliefs -- a large portion of our clientele consists of houses of worship, so this is non-negotiable.
• Must be fully vaccinated, willing to receive booster shots, as necessary and recommended by the US Federal Government, State of Colorado, and/or the CDC.

Company Description

Colorado-based audio/visual and lighting sales and installation company working in the private and commercial sector. Providing solutions for a variety of clientele, but heavily focused in the house of worship environment. Also performs staffing, event production, and rentals.