Benefits:

Company parties

Free food & snacks

Training & development

Benefits / Perks

Competitive Compensation

Paid Time Off

Job Summary

We are seeking a motivated, reliable, and patient-focused Administrative Assistant to support the overall operations of our medical office. This role provides broad administrative and front-office support, contributing to efficient clinic flow, accurate record management, and a positive experience for patients and staff. The Administrative Assistant will work closely with both clinical and administrative teams, assisting with scheduling, documentation, chart preparation, and insurance-related processes. The ideal candidate is organized, adaptable, and able to manage multiple responsibilities in a fast-paced healthcare environment.

Additional Information

This position includes a 90-day probationary period. A performance-based wage increase may be considered upon successful completion of the probationary period, at the clinic’s discretion.

Responsibilities

Answer and route incoming phone calls

Schedule patient appointments and manage calendars

Assist the front desk with filing and updating patient records

Prepare patient charts for the next day’s schedule

Learn and assist with submitting authorizations for procedures performed in the clinic

Maintain organized and confidential medical records

Support office and clinical staff with general administrative duties

Ensure compliance with HIPAA and patient confidentiality requirements

Qualifications

High school diploma or GED required; Associate’s degree preferred

Prior administrative or medical office experience preferred

Proficiency with Microsoft Word and Outlook; EMR/EHR experience is a plus

Strong organizational, communication, and time-management skills

Professional, dependable, and patient-centered demeanor