Benefits:

401(k)

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Employee discounts

Flexible schedule

Free food & snacks

Paid time off

Relocation bonus

Signing bonus

Training & development

Vision insurance

Wellness resources

Health insurance

Benefits/Perks

Competitive salary

Flexible Schedule

Great work-life balance

Paid time off (Vacation time, Holiday Time, Sick Time)

Ongoing training

Employee Discounts

Hours are Mon - Thu FT and Friday until 2PM.

Job Summary

We are seeking a highly organized and professional Medical Office Administrator to oversee the daily operations of our integrated chiropractic practice. We offer Chiropractic, Acupuncture, Massage and Physical Therapy services to our patients for a one stop "under one roof" experience. This is hybrid role where you will work 3 days in the office and 2 days from home (if desired) to focus on Administrative and Billing tasks.

This role is responsible for ensuring smooth patient flow, managing front‑office functions, coordinating provider schedules, and maintaining a positive and efficient work environment. The ideal candidate is skilled in insurance verification, prior authorizations, billing support, staff coordination, and patient communication. You will serve as the central point of contact for staff, patients, vendors, and providers, helping the clinic run seamlessly behind the scenes while delivering exceptional patient care.

Clinical Operations

Oversee daily front‑office workflow and ensure the clinic is clean, organized, and ready for patient care

Ensure proper patient scheduling and adherence to treatment plans

Maintain smooth patient flow and support front desk staff as needed

Promote excellent customer service and patient satisfaction

Foster positive team communication, morale, and a supportive work environment

Partner with the owners to address HR issues and maintain a cohesive, respectful workplace

Scheduling & Staff Coordination

Coordinate provider schedules, staff schedules, time‑off requests, and coverage needs

Support weekly staff meetings and maintain weekly performance statistics

Billing & Insurance

Complete insurance verifications and prior authorizations

Manage daily ledgers, patient payments, and insurance payments

Assist with billing tasks, including outstanding claims and TriWest accounts

Run weekly and monthly billing and claims reports

Administrative & Technical Support

Oversee incoming faxes, emails, and patient communications

Ensure new patient intake forms are imported and accurate charts are setup

Maintain ChiroTouch access and coordinate with IT for technical issues

Oversee inventory for front and back-office supplies

Serve as primary contact for vendors and service representatives

HR & Training

Assist with hiring, interviewing, onboarding, and new‑hire paperwork

Train staff on administrative procedures, policies, and workflows and updates

Qualifications

Self-starter

Previous experience managing a healthcare facility

Excellent communication skills and ability to respond to patients’ request gracefully

Ability to supervise and motivate clinic staff in a positive manner

High level of organizational skills

Bachelor's degree in healthcare administration, health services administration, or related field is preferred but not required

We are offering a signing bonus of $1,000. Salary or hourly rate is commensurate with experience and is possible to exceed the posted $90,000.