MEDICAL RECORDS CLERK: UBMD Primary Care is seeking a part-time Medical Records Clerk. Qualified candidates should have a minimum of one (1) to two (2) years experience in maintaining medical records. Experience with Electronic Medical Records (EMR) experience and database management is preferred. Excellent communication, multi-tasking, organizational and attention-to-detail skills required. Candidates should also have excellent communication and multi-tasking skills required. Schedule would be 4 days a week; position could be hybrid after 90-day training period. Parking is paid for downtown location.

Pay range is $18.50-19.50/hour. Part-time 30 hours/week. Any offer of employment is contingent upon successful background check and drug screen. AA/EOE

** JOB DESCRIPTION**

POSITION TITLE

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Medical Records Clerk

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LOCATION(S)

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Administrative Office - 77 Goodell Street, Buffalo, NY 14203

REPORTS TO:

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Health information Manager

FLSA STATUS:

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Non-Exempt

POSITION TYPE:

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Part Time

SUPERVISORY REQUIREMENTS:

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N/A

Job Summary:

The Medical Records Clerk (MRC) is responsible for maintaining complete and accurate patient medical records in the electronic medical records (EMR) system.

Essential Functions:

• Scans and files medical records/documents in an efficient and timely manner.
• Responds promptly to fax requests for copies of medical records.
• Ensures patient records are sent to the appropriate locations as required.
• Responsible for chart reviews, preparing, and sending medical records requests to third-party vendors such as Datavant and/or HEDIS requests (as needed).
• Answers incoming calls and checks voicemails in a timely and professional manner.
• Retrieves records from systems such as HealtheLink and Infoclique prior to hospital follow‑up appointments.
• Processes all incoming medical records requests efficiently and within required timeframes.
• Assists the Health Information Supervisor with workflow coverage for other UBMD Primary Care locations as needed.
• May be required to travel to other UBMD Primary Care locations.
• Opens and sorts mail on a daily basis, in rotation with other administrative staff, on as-needed basis.
• Reviews and addresses daily tasks as assigned.
• Adheres to HIPAA and confidentiality policies and procedures.

Other Functions:

• Reviews company email on at least a daily basis in order to receive and address notifications and/or other pertinent information in a timely manner.
• Any other duties as requested or assigned by the Health Information Supervisor and/or other management representative. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
• Work hours may fluctuate depending on company/clinic needs.

Qualifications:

Education: High school degree or equivalent required. Associate’s degree preferred.

Experience: One year of experience maintaining medical records preferred.

Knowledge, Skills & Abilities: Computer experience required, EMR experience preferred. Knowledge and understanding of basic medical terminology. Excellent communication, multi-tasking, organizational and attention-to-detail skills required. Experience in database management preferred.

Working/Environment Conditions:

• Position is in a well-lit, fast-paced, clean office environment.
• Office noise level will be mild to moderate most times.
• Moderate/average indoor temperatures.
• Potential to work remotely.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

• Prolonged periods of sitting or standing at a workstation in order to perform duties on a computer.
• While performing the duties of this job, the employee will be regularly required to sit, talk, hear and use hands and fingers to operate a computer and/or telephone keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light lifting (up to 5 pounds) may be required.
• Regular, predictable attendance is required.
• Must possess the physical and mental abilities to perform the tasks normally associated with the essential job functions such as stationary, mobility, operating machinery, convey and exchange information.

Equipment:

• Frequent manual dexterity to operate standard office machines/equipment such as computers, printers, multi-line phone, photocopier, fax system, scanner and/or calculator.

UBMD Primary Care is an equal employment opportunity (EEO) employer. We are committed to the principles of equality in employment and opportunity for all employees without regard to race, color, citizenship status, national origin, ancestry, gender or expression whether or not such gender identity or expression differs from the employee’s physical sex as assigned at birth (including transgender status), sexual orientation, age, weight, religion, creed, physical or mental disability, predisposing genetic characteristics and information, marital status, familial status, domestic violence victim status, veteran status, military status, political affiliation or any other factor and/or status protected by law. We expect all employees to adhere to these principles of equality which apply to all aspects of the employment relationship including hiring, job selection, job assignment, compensation, corrective action, termination, access to benefits and training and other privileges of employment.

UBMD Primary Care is a smoke-free and drug-free workplace in compliance with local, state and/or federal guidelines.