Medical Records Specialist
Cardiac Study Center – Olympia, WA (On-Site, Ensign Road Clinic)
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Who We Are
At Cardiac Study Center, we are passionate about delivering exceptional cardiology care that improves lives. With deep roots in the Pacific Northwest, we proudly support our communities with compassionate, cutting-edge cardiovascular treatment and service. We are looking for dedicated professionals who share our mission and are ready to make a meaningful impact in the lives of our patients.
Why Join Us?
- Be part of a patient-centered team focused on quality and care continuity
- Grow your skills and career in a specialized medical setting
- Collaborate with experienced providers and support staff
- Work in a supportive, mission-driven environment
About the Role
As a Medical Records Specialist , you will play a key role in managing patient health information across our clinics. You'll ensure that all requests for records, documentation, and data entry into the EMR system are processed efficiently and accurately—all while upholding the highest standards of patient confidentiality and care coordination.
What You'll Do
- Distribute and manage incoming requests for Protected Health Information (PHI) via fax, phone, email, and in-person
- Scan, fax, mail, or copy patient records as requested
- Research and process missing charges, incoming mail, and chart reviews
- Handle incoming calls professionally and direct communications to the appropriate team
- Log and track requests for medical records using internal systems (including Excel spreadsheets)
- Collaborate with providers, community partners, and internal teams to ensure accurate and timely recordkeeping
- Support office operations by managing supplies and other administrative duties as needed
- Ensure compliance with HIPAA and internal privacy policies
Qualifications
Must-Haves:
- High School Diploma or GED
- 1–3 months of healthcare, clerical, or administrative experience
- Strong attention to detail and organizational skills
- Ability to work both independently and as part of a collaborative team
- Proficiency with computers, document handling, and basic office equipment
- Excellent communication and customer service skills
Nice-to-Haves:
- Familiarity with EMR systems
- Understanding of medical terminology and document types
- Experience working in a healthcare or cardiology clinic setting
Work Environment
Location: 3525 Ensign Rd NE STE B, Olympia, WA 98506
- This is a full-time, in-office position based at our Olympia clinic
- Must be comfortable sitting for long periods, working at a computer, and occasionally lifting up to 20 lbs
- Weekend or evening work may occasionally be required to meet deadlines
Compensation & Benefits
- Competitive hourly pay ( $21.73 - $32.31 depending on education and experience).
- Full suite of health benefits (medical, dental, vision)
- Paid holidays, vacation, and sick leave
- Retirement plan with employer matching
- Professional development opportunities
- Supportive team culture and mission-driven work
Apply Today!
Help us deliver exceptional heart care to the communities of the Pacific Northwest. If you're passionate about healthcare and committed to excellence in service and accuracy, we want to hear from you!
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