Benefits:

Free food & snacks

Health insurance

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Career Advancement

Job Summary

he Medical Records Clerk is responsible for organizing, managing, and maintaining patient health records for the home health agency. This role ensures that all medical documentation is complete, accurate, and filed in compliance with federal, state, and agency regulations. The clerk supports clinical and administrative staff by retrieving, auditing, and submitting required documents in a timely manner to ensure smooth care coordination and regulatory compliance.

Key Responsibilities:

Maintain and update electronic and paper medical records in accordance with agency policies and HIPAA guidelines

Review patient charts to ensure documentation is complete, including physician orders, visit notes, consents, and signed care plans

Track and follow up on unsigned orders, plans of care, and incomplete documentation

Ensure timely submission and organization of all required documents from field staff within agency deadlines

Audit charts for compliance prior to Medicare, Medicaid, or insurance billing

File, label, and archive documents accurately using established filing systems

Respond to document requests from clinicians, administrative staff, and auditors

Coordinate with clinical and office teams to resolve missing or delayed paperwork

Assist with onboarding chart setup for new admissions and discharge chart closure

Prepare charts and records for audits, surveys, or reviews as needed

Maintain confidentiality and security of all patient medical information

Qualifications:

High school diploma or equivalent (Associate degree preferred)

Prior experience in medical records, preferably in a home health or healthcare setting

Basic knowledge of medical terminology and HIPAA regulations

Strong attention to detail and organizational skills

Proficiency in using EHR systems and Microsoft Office (Word, Excel)

Ability to work independently and manage multiple tasks under deadlines

Excellent verbal and written communication skills