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Administrative Assistant, Senior

Fluor-BWXT

Administrative Assistant, Senior

Nashville, TN
Full Time
Paid
  • Responsibilities

    Fire Services Section Manager

    Job Code: FIRESVCS03

    Grade Level: 14 (Exempt)

    PER FPB Policy FBP-HR-PRO-00001: Internal employees must be in current position for (1) year or greater to be eligible to apply.

    Position Overview ** __**

    Performs duties as the Operations Manager within the Fire Services, (FS) organization responsible for the day to day operation of the FS Program. Duties include but are not limited to oversight of the FS field staff (including Supervisors). Responsibilities are to direct and support FS Supervisors in work planning, Emergency Response planning and review, field validation and implementation of FS procedures, and ensuring that activities involving FS and/or FS equipment have been properly evaluated for potential operational or safety related hazards. Responsible to ensure that field support have identified and implemented appropriate controls in compliance with all applicable procedures, policies, contractual/operational requirements, safety guidelines, DOE Orders and local, state and federal regulations. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned:

    • Plans, schedules and integrates FS program elements to ensure utilization of employees and compliance with all contractual requirements, quality standards and budgetary guidelines.
    • Ensures appropriate shift staffing levels are maintained
    • Manages routine and special work assignments
    • Assist with the development of organizational budgets, various plans, policies or procedures as needed.
    • Ensures site FS field support needs are adequate for effective support of the Project mission
    • Interfaces with groups inside and outside the ESH&Q organization, senior management, auditors and client representatives
    • Integrates the Fire Services Emergency Response Organization into the established Portsmouth Site Incident Command Structure, as applicable
    • If serving as the Relief Shift Commander, assists the on duty Shift Commander with his duties
    • Assists the Fire Services Training Commander with departmental training, as required
    • Makes sure department supplies are ordered and available as needed
    • Ensures that direct reports have appropriate training to support the field activities
    • May also act as the Fire Services Department Manager in his/her absence
    • Other job related duties as assigned
    • Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner. If supervising others, has responsibility for the safety of those being supervised and ensures they comply with established safety policies and procedures and practice safe work habits
    • Actively participates in Safety Work Groups
    • Reports to Fire Services Department Manager

    Working Conditions

    Ability to participate in emergency responses

    Work in an environmental restoration atmosphere (outdated and/or abandoned facilities). Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed.

    Ability to wear respirator and other protective equipment to enter various types of potentially hazardous areas (such as but not limited to chemical, dust fumes, mists, heat stress factors, etc.).

    Ability to carry several instruments/equipment or tools while walking extensively. Potential prolonged walking/standing, repeated pushing/pulling.

    Ability to perform medium to very heavy work, exerting up to 100 pounds of force occasionally, non-repetitive, up to 50 pounds of force frequently (any exertion of force/lifting greater than 45 pounds requires usage of a two person “buddy system”), and/or more than 20 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching.

    Potential for prolonged driving of or riding in a motor vehicle, machine operation, and/or working around moving equipment/machinery or motorized vehicles (such as but not limited to car, truck, golf cart, gator, heavy equipment).

    Ability to work in confined areas, tanks, heat stress conditions, high noise and areas with radiation and chemical hazards.

    Environmental conditions may include weather or temperature extremes, inclement weather (such as but not limited to wind, rain, excessive heat, excessive cold, snow/ice, etc.)

    In some cases radiological training may be required.

    May be required to operate company vehicle during the course of work. All safety and DOT regulations and procedures must be adhered to at all times.

    The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.

    This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

    Required Contingencies:

    • Pre-Employment Physical (office or field work)
    • Drug Screen
    • The ability to obtain/maintain "L" or "Q" Clearance one year from hire date
    • Background Check
    • Any site required training

    Prospective employees must be available to start work with Fluor-BWXT Portsmouth LLC within a reasonable time frame after acceptance of FBP’s offer of employment (typically 30 days or less).

    Applicants for employment can initiate a request for accommodation or obtain information concerning accommodations if contacted by the Company for an Interview.

    As a reminder, all internal employees of Fluor-BWXT Portsmouth LLC must submit a current resume. External candidates must also submit a current resume.

    Fluor-BWXT Portsmouth LLC is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability, and/or protected veteran status in accordance with governing law.

    Required Skills

    Strong interpersonal and communication skills

    Intermediate PC skills including Microsoft software

    Must currently possess a DOE “L” or “Q” clearance

    Required Experience

    ** Minimum Requirements**

    AA/AS degree in a related field and 10 years of related experience, or an equivalent combination of education and experience is required. Typical experience ranges from 6 - 10 years. Position requires Ohio State Firefighter II and Emergency Medical Technician. Ohio State Fire Service Instructor and Ohio State EMS Instructor certifications preferred (National certification can be transferred). Must be HAZ-MAT technician level qualified with an in-depth knowledge of firefighting, HAZ-MAT, rescue, and medical strategy and tactics, and Incident Command system.

  • Qualifications

    Strong interpersonal and communication skills

    Intermediate PC skills including Microsoft software

    Must currently possess a DOE “L” or “Q” clearance