Job Description

THIS IS A 1-YEAR CONTRACTED POSITION

This position provides full administrative support within the Office of Social Business Innovation to the Health Equity Group, comprised of the teams supporting Enterprise Health Equity and Merck for Mothers. The position requires excellent organizational skills; professional communication, computer and telephone skills; sound judgment; flexibility and teamwork.

JOB RESPONSIBILITIES

The primary activities include and are not limited to the following:

• Calendar Management which reflects the business priorities of the teams and supports efficient use of time. Includes the scheduling and handling of logistics for recurring department meetings and events.

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting.

• Professional communication skills must be at a level to effectively interact with Merck executives, internal/external clients and program partner organizations, including senior health care executives. Communications will occur both on-site and remotely, will reflect the positive and professional reputation of Merck, will support optimal workflow, and will include the handling of routine correspondence.

• Develop and organize departmental files, including the support and use of Microsoft SharePoint and Teams sites

• Demonstrate an understanding of Merck policies and procedures.

• Provide confidential executive administrative support in handling a variety of HR requests – for new hires, promotions, lateral moves and departures, awards and other HR-related activities.

• Cover for other Office of Social Business administrative assistants as needed.

LOGISTICAL DETAILS

· Work hours should be 8:30AM-4:30PM or 9:00AM-5:00PM (eastern), noting the multinational nature of our team working across many time zones

· Hybrid work environment with ability to work from Kenilworth or Rahway for up to three days per week

· Company-issued laptop to be provided; must have willingness to communicate using personal mobile device

EDUCATION MINIMUM REQUIREMENT

• Required: Minimum of Associates Degree

REQUIRED EXPERIENCE AND SKILLS:

• Minimum 8 years Administrative Assistant experience

PREFERRED EXPERIENCE AND SKILLS:

· Advanced education or certifications (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

• Minimum 3 years administrative experience supporting senior or executive level management position with a history of strong performance

• Excellent written and verbal communication skills

• Advanced computer skills using Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams) and operation of other company internal systems

• Experience processing Expense Reports, Purchase Orders, Payment Requests

• Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments for multiple people, across multiple time zones

• Demonstrated experience coordinating/scheduling multi-leg international and domestic trips requiring processing of visa and passports

• Strong orientation for details

• Good judgment and discretion, handle sensitive documents and maintain confidentiality

• Ability to work independently and with little supervision

• Event planning and coordination experience

• Extraordinary attention to detail

• Outstanding communication and people skills

• Experience with financial and budget tasks

• A working knowledge of the priorities of the team, which allows for an efficiently run office and a focus on key aspects of work

Company Description

Imagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.