Job Description

PURPOSE Support the Project Management and Engineering departments Team on specific project needs. This is done through exceptional organizational and time management skills with a strong team spirit.

RESPONSIBILITIES

• General knowledge and understanding of projects assigned following formal hand-off meetings
• Assist the Project team with downloading, set up and managing information in Procore
• Organize project meetings both internal and external, take notes and leads the managing of the information flow of the meeting notes within the Procore structure
• Liaison with Mentor shop personnel to facilitate a smooth transition of information flow to production as well as information and product from production as needed. This includes Strike-off request, samples, mockups, product deliveries, photos as needed, work order transfer forms, etc
• Do basic schedule updates to manage the FC report
• Assist in managing, maintaining, and updating the buyout folder and buyout tracking document of all projects in Procore
• Assist with compilation of monthly billings to ensure timely completion
• Assist with filing of all information into Procore to the proper file structure to optimize organization of all information
• Track all changes on deck (PCO’s), change requests (COR’s) and status within proper log
• Provide general administrative support with transmittals, scanning, and copying, etc
• Assist with report updating via electronic systems and distribute updates as needed
• Manage samples and mockups labeling and photo record
• Assist in scheduling of travel for team members, and expense reporting
• Assist with compiling and processing consulting agreements, subcontractors and change orders within Procore file structure
• Coordinate with Site Manager and Production Scheduler to help manage deliveries to site

QUALIFICATIONS

• Knowledge of report handling and documentation flow
• Construction and/or woodworking experience helpful
• Mastery level of Microsoft Office Suite
• Ability to effectively manage/coordinate simultaneous activities and prioritize multiple tasks with good judgment
• Strong attention to detail
• Effective oral and written communication skills
• Ability to work with and maintain confidential information
• Ability to work with multiple personality types and must demonstrate polished interpersonal skills

Company Description

Merritt is changing the definition of woodwork and joinery from the inside out. By constantly innovating, we stay steps ahead of both our competition and our clients to ensure that the future of our craft will be brighter, stronger and more powerful than ever before. As a family run company, Merritt is led by strong ideals that have remained at our core for fifty years. We believe in solid partnerships with our clients. We never miss a detail, a delivery or a deadline. We employ both cutting edge technology and age old techniques in cultivating our craft. Our approach is uncompromising and the result is the perfect alignment of beauty and precision.