Our client, a highly respected asset management firm, is seeking a skilled and experienced Executive Assistant to support senior leaders in Human Resources and the Office of the General Counsel. Based in their Miami office, this is a high-visibility role that requires exceptional organizational ability, attention to detail, and the utmost discretion.
The ideal candidate is proactive and comfortable operating in a fast-paced, high-performing environment. Prior experience supporting executives in financial services is required.
Key Responsibilities:
- Provide day-to-day administrative support to senior HR and Legal executives
- Manage complex calendars, schedule meetings, and coordinate travel arrangements
- Draft, edit, and prepare presentations, communications, and internal documents
- Act as a liaison between departments and external stakeholders
- Monitor email correspondence, flagging action items and ensuring timely follow-ups
- Support coordination of meetings, diligence sessions, and portfolio company interactions
- Handle sensitive and confidential information with professionalism and discretion
What We’re Looking For:
- 5–10 years of Executive Assistant experience in financial services, asset management, or a similar environment
- Experience supporting HR or Legal executives is a plus
- Strong command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Familiarity with expense platforms such as Concur or Expensify is helpful
- Excellent organizational skills, with the ability to manage multiple priorities under tight deadlines
- Strong communication skills and a professional, service-oriented mindset
- High level of discretion and sound judgment
What We Offer:
- Hybrid schedule, 4 days/week in South Beach office
- Base salary of $120,000 – $140,000
- Discretionary bonus in line with market (15–25%)
- Exposure to senior leadership and meaningful involvement in business operations
- Long-term opportunity for growth within a stable, well-regarded investment firm