Job Description
LEGAL RECEPTIONIST/ADMINISTRATIVE ASSISTANT POSITION AVAILABLE AT A GENERAL PRACTICE LAW FIRM IN RANCHO CUCAMONGA. WE ARE LOOKING FOR SOMEONE WHO HAS EXCELLENT ORGANIZATIONAL AND CUSTOMER SERVICE SKILLS. EXPERIENCE IN A LEGAL ENVIRONMENT IS PREFERRED.
HOURS:
- 8:00 AM – 5:00 PM
- Full-time: 40-hour workweek
SALARY:
- Negotiable based on experience
EXPERIENCE:
WORK LOCATION:
DAILY DUTIES
- Open and close the office
- Greeting clients and visitors; answering visitor inquiries
- Answering and routing incoming calls on a multi-line telephone system
- Maintaining the waiting area, lobby or other public areas
- Data entry, Word processing, establishing new case files and drafting simple correspondence
- Excellent interpersonal and customer service skills to communicate with senior-level attorneys, partners, clients, opposing counsel, court clerks, staff, and others
- Gathering, managing and disseminating information to keep the law office running smoothly
- Use of office memos, e-mails, phone messages and faxes to facilitate information internally
- Manage, sort and distribute incoming mailings, deliveries, faxes and other communications, as well as facilitate the dispersal of outgoing communication
- Perform standard office tasks, such as filing and maintaining records, copying documents, scheduling appointments at the main office and conference rooms at other office locations and answering questions for visitors
- Managing inventory, ordering and stocking office supplies
- Organizing case files in preparation of daily court hearings
THE ESSENTIALS
- High school diploma or equivalent required, college coursework/degree preferred.
- Strong spelling and grammar skills
- Must pay close attention to detail and problem solve (within the scope of responsibility).
- Familiarity with legal terms and jargon and an understanding of various office forms and legal documents
- Respect for confidentiality and discretion
- Positive, upbeat attitude
- Patience in dealing with difficult clients or visitors
- Dependability
- Ability to work independently as well as part of a team.