Job Description

SCOPE OF RESPONSIBILITIES

• Facilities Management
  • Assists in the management, maintenance and upkeep of local facilities, including oversight of any property management vendors, maintenance vendors and trades-related vendors
  • Assists in managing all activities required or necessary to ensure functionality of facility and all facility-related systems (security, HVAC, electrical, etc.)
• Office Management
  • Supervisory responsibility for all office management activities conducted by local Office Management staff
  • Assists in selecting and managing all office vendors; supervises other Office Management staff in handling such office vendors
  • Responsible for facility space planning, furniture inventory and requisitions
  • Supervisory or direct responsibility for handling any other office-related matter requested of Country Management, as applicable
• Travel
  • Supervisory responsibility for transportation and hotel accommodations for office visitors
  • Assists in managing local travel vendors, with supervisory responsibility for making travel arrangements for employees (airlines, hotel and car rental)
  • Enforces PSI Global Travel Policy
• Security and Access
  • Responsible for certain aspects of business continuity, as detailed in the Business Continuity Plan
  • Responsible for certain aspects of visitor and employee access and facility security, as detailed in the pertinent policies
  • Supervisory responsibility for security alert system
  • Manages ID badging and security level tracking
  • Manages the training of new employees in the security system, emergency evacuation

Qualifications

MINIMAL QUALIFICATIONS & REQUIREMENTS

Education

College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities is considered sufficient.

Experience

• Minimum 5 years of experience working as an Office Manager, Office Administrator, or similar capacity required
• Previous administrative experience is required
• Previous managerial experience is strongly preferred
• Prior experience with facilities management is strongly preferred
• Prior experience in an international company is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Must have strong planning, organizational, and administrative skills
• Excellent presentation and communication skills

Additional Information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.