Position Title: Ministry Assistant Campus: Mesa

Reports To: Campus Pastor Status: Part-Time (24 hours)

Position Summary: The ministry assistant is the administrative and welcoming arm for Central Christian Church. This role provides direct administrative support to the Mesa Campus Pastor to ensure smooth day-to-day operations. This includes the administration of our connection requests and follow up, scheduling, and general office duties. This position also ensures that people are welcomed at their first point of contact with the office, whether in person or by phone.

This position is connected to the faith and ministry of the church and moves forward the vision of Central Christian Church.

Responsibilities:

Assist Campus Pastor’s with admin duties and needs (registrations, room reservations, order food, emails to congregation, calendar management, etc.)

Manage email requests from staff, volunteers, and congregation

Handle and resolve general questions/troubleshooting

Receive, delegate and resolve external inquiries

Enter check requests

Connection requests (Office Reception, Office Support, and support other Mesa ministries seasonally)

Coordinate for Baptisms and Baptism Weekends

Enter New Here cards and their connection requests for the Campus Pastor

Enter Coffee with the Pastor connections in Rock monthly

Lead & recruit front desk and office support volunteers

Create monthly schedules for front desk volunteers at the Mesa Campus

Work alongside Campus Coordinator to order communion order supplies

Assist the Campus Pastor with Men’s Ministry ordering for monthly breakfasts

Assist with All Staff meeting set up when it occurs at Mesa (2-3 times a year)

Update Rock for the All Church Calendar, and enter campus specific events, room reservations, registrations, website info, and workflows.

Coordinate with Local Outreach Lead at Mesa regarding food bags in the front office

Special registrations (Volunteer appreciation, outreach, campus clean up, etc.)

Assist POC (pastor on call) & Crisis Responder (Create/Email Signup’s, update Rock)

Credit card reconciliations

General office duties such as filing, answering phones, assisting those who come into the office, ordering supplies

Inventory and order supplies for Mesa (breakroom, boardroom, green room, prayer rooms, office supplies)

Assist the Associate Campus Pastor with benevolence admin tasks (Mesa): Enter checks into Treasury Gateway, update Rock, update Benevolence Tracking Spreadsheet, update gift card log.

Check VM and process as necessary

Admin support for prayer ministry

As Time Allows:

Meet with Campus Pastors and attend campus meetings

Coordinate efforts to keep all records accurate and up to date in ROCK

Oversee distribution of communication, tools, brochures, and promotional pieces, etc.

Recruit and lead servant minister team that assists in office administration

Reception coverage and receive and return voicemails

Special Projects

Competencies:

Highly Administrative - Demonstrates strong organizational skills with exceptional attention to detail. Efficiently manages schedules, correspondence, data entry, and office systems to ensure smooth and timely operations. Proactively anticipates administrative needs, maintains accurate records, and consistently follows through on tasks. Capable of juggling multiple responsibilities while upholding excellence and confidentiality in all administrative duties.

Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals.

Collaborates – Is counted on by others for a positive approach. Accepts responsibility to put others first in a team setting and does not become demonstrative or rigid. Works to build bridges that best solve shared problems and generates opportunities. Is able to develop emotional and intellectual awareness while having leadership confidence.

Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Also, takes immediate action when confronted with a problem or when made aware of a situation. Does not wait for others to take action or to request action.

Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Communicates openly by clarifying purpose and importance in a positive manner; stresses major points. Keeps the main thing in front of others and uses an appealing style, candidness and humor.

Optimizes Work Processes – Knows the most effective and efficient processes to get things done with a continual focus on improvement.

Knowledge, Skills and Experience Required:

Must have excellent computer skills

Excellent written and communication skills

Careful attention to detail

Ability to work independently within scope of assignment

Must be proficient in Microsoft Office Suite of apps( Outlook, Excel, Word, Teams)

Proficient in the application of Central’s internal site aka Rock.

Role Model in Personal Life:

Must align with the vision, and values of Central Christian Church and be committed to doing Central no harm.

Financially support the vision of Central Christian Church by faithfully giving at least 10% of gross income.

Growing in your personal relationship with Christ, while developing personal evangelism opportunities within and outside the Church.

Model biblical integrity in all things:

Adhere to and encompass the qualities and characteristics required of Central Christian Church employees, defined by the Employee Handbook.

Be an active Owner at Central Christian Church, making every effort to uphold the Marks of Ownership in your life.

Staff Expectations:

Adhere to and encompass the qualities and characteristics required of Central Christian Church employees, defined by the Employee Handbook.

Financially support the vision of Central Christian Church by faithfully giving at least 10% of gross income.

Be an active Owner at Central Christian Church, making every effort to uphold the six core values of Central.

Physical Requirements: While performing the duties of this job, the employee is occasionally required to stand, walk sit; use hands to finger handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear;. The employee must occasionally lift or move up to twenty-five pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

At Central, we are blessed to have an extraordinary team of people pursuing our goal of leading people to discover and fully own faith in Jesus. We value each individual and strive to maintain a work environment based upon commitment, loyalty, teamwork, and trust.