Position Summary:

The Ministry Assistant provides administrative, logistical, and ministry coordination support across multiple adult ministries. This role exists to remove operational barriers so ministry directors can focus on caring for people, developing leaders, and advancing the mission of the church. More than an administrative position, this role serves as a ministry partner by coordinating ministry systems, supporting volunteers, facilitating communication, and ensuring ministry activities are organized and executed with excellence. The ideal candidate is highly organized, proactive, and enjoys helping others succeed behind the scenes.

Key Responsibilities

1. Ongoing Ministry Support - Provide consistent operational support that keeps ministries running smoothly by:

Maintaining ministry records and church database information

Coordinating ministry communications and participant and volunteer follow-up

Managing prayer request workflows and ministry assignments

Assisting ministry directors with recurring administrative needs

Maintaining ministry resources, supplies, and materials

2. Ministry Launch Coordination - Coordinate the admin and logistical preparation for recurring ministry initiatives such as classes, studies, support groups, and seasonal ministry offerings by:

Coordinating room reservations and facility requests

Preparing communication requests and registration processes

Ordering and distributing curriculum and ministry materials

Supporting ministry leaders with participant information and logistical needs

Coordinating key cards, technology, and facility access

Providing launch support during the first several weeks of ministry initiatives

3. Event and Ministry Operation - Provide operational support for ministry events throughout the year by:

Coordinating logistics with Facilities, Technology, and Communications teams

Managing registrations and event preparation

Processing purchase requests and ministry expenses

Preparing materials and resources

Providing on-site event support and post-event follow-up s needed

4. Ministry Leader and Volunteer Support - Strengthen ministry effectiveness by:

Serving as a primary operational resource for volunteers and ministry leaders

Responding to ministry questions and resolving routine logistical issues

Assisting with volunteer and communication

Providing continuity when ministry directors are unavailable

Basic Qualifications

A growing personal faith and supports the mission, vision, and values of the church

Previous experience in administrative support, ministry coordination, project coordination, or a related role

Strong organizational skills with the ability to manage multiple priorities

Able to work independently while collaborating effectively with staff and volunteers

Flexible schedule with occasional evening or weekend availability during the year

Key Skills & Competencies

Organization & Execution

Time management skills and strong attention to detail

Ability to prioritize competing responsibilities and managing multiple timelines

Communication

Excellent written and verbal communication

Ability to communicate effectively with staff, volunteers, and participants

Initiative & Problem Solving

Anticipates needs and takes initiative without constant supervision

Exercises sound judgment in routine decision-making

Adapts well to changing priorities and ministry needs

Ministry Mindset

Heart for serving people behind the scenes

Values teamwork, hospitality, and collaboration

Demonstrates discretion when handling confidential or sensitive information

Builds positive relationships with volunteers, ministry leaders, and church staff

Technology

Proficient with Microsoft Office or Google Workspace

Comfortable learning church management systems and communication platforms

Able to use online registration, scheduling, and database tools

REQUIREMENTS:

A personal growing relationship with Jesus Christ

Experiences in managing volunteers

Ability to work flexible hours, on-site, according to projects and events.

Willingness for continued training or growth

Strong administrative abilities

Attention to detail

Experience and confidence in working with Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs & Sheets and ability to learn new software quickly with training

Ability to lift up to 30 pounds repeatedly for up about 30 minutes (moving items)

Work primarily from the Cornerstone Church Office during business hours

EDUCATIONAL REQUIREMENTS

Bachelor’s degree in Communications, Administration, Event Planning or related field