The Accounting and Finance Associate’s responsibilities primarily include processing accounts receivable and accounts payable, and related efforts to ensure MACV’s financial activity is properly accounted for and internal controls and processes are followed. This role will also support projects and other efforts related to accounting and finance that could include our annual audit, grant audits and reports, and reporting needs.  To be successful in this role, you should have a finance or accounting background and be familiar with accounting systems and processes.

This position will join two full-time staff in the finance team for the organization (CFO, Senior Finance and Accounting Administrator), and part-time contracted controller-level services through CliftonLarsonAllen (CLA).  This is a new position to support recent and continuing organizational growth.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Process accounts payable, including processing bills and direct financial assists payments on behalf of clients, ensuring all internal controls are followed and approvals made.
• Maintain vendor records, including obtaining W-9s as part of vendor set-up and maintenance and support with production of 1099s annually.
• Process accounts receivable, including state, federal and private grant invoices, philanthropic contributions, and client program rents.
• Prepare bank deposits.
• Compile requested information related to the annual financial audit process and periodic grant monitoring and audit processes.
• Report on the status of accounts payable and receivable, including assisting with tracking open invoices, and following up on any aging invoices.
• Assist with efforts to ensure transactions are coded to the proper funding sources.
• Communicate with colleagues regarding client rents that may be past due or need to be adjusted and maintain accurate reporting of client rent payment receipts and amounts owed.
• Maintain data and processes within accounting software and internal CRM software systems related to the receipt of donation and grant payments as well as financial assistance payments on behalf of clients.
• Review company credit card transactions related to direct financial assists on behalf of clients and other expenses to ensure all are processed and approved consistently and accurately.
• Review coding of expense activity to ensure funds are utilized in accordance with funding source criteria where applicable.
• Assist in documentation, monitoring, and adhering to established internal controls.

DESIRED EXPERIENCE AND SKILLS

• Associates degree or higher in accounting, business, or related field, or equivalent work experience.
• Proven work experience in the field of accounting.
• Strong organizational and time-management abilities.
• Knowledge of finance, accounting, budgeting, internal controls, and cost control principles including Generally Accepted Accounting Principles.
• Strong communication skills.
• Ability to organize and prioritize tasks and projects.
• Comfort with data systems and efficient in processing data.
• Able to work well within a team or independently, and under pressure.
• Hands-on experience with accounting software.
• Advanced knowledge of Excel.

SALARY RANGE:

$46,000 - $52,000