Job Description

POSITION OVERVIEW

This position assists the overall accounts payable processes. In addition, the Client Services Assistant will assist with new client implementations; gathering information, setting up and troubleshooting software systems, and training clients on best practices to ensure a smooth transition to being an MEP client, as well as assist with all office management duties.

This position reports to the Director of Operations.

RESPONSIBILITIES INCLUDE:

· Assists with training Accounts Payable Specialists in restaurant practices.

· Meets with clients at the time of implementation to guide them through the process of gathering and providing the required historical information, proofs, bank access, etc.

· Keeps track of the documentation the new client has or has not sent in and follows up with client until all required documentation has been received.

· Disseminating client implementation info to the appropriate staff members at MEP.

· Does on-site training with clients on MEP processes, procedures, best practices and tools and templates used for data submission to MEP.

· Assists with client meetings

· Assists with setting up new clients in Intacct

· Assists with developing and loading client budgets to Intacct

· Assists with setting up and maintaining required data within Ctuit for the ops statement to populate correctly

· Assists with setting up new clients and new client contacts with Ctuit access

· Assists with reviewing and approving invoices processed by new hires in the Accounts Payable department

· Interface with clients and liaise between the clients and the Accounts Payable staff

· Regularly engages with Accounts Payable, Staff Accountant and Payroll personnel regarding internal processes and procedures to ensure each department operates at its highest level of efficiency

· Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations

· Assists with organizing and leading continued training opportunities to ensure ongoing staff development

· Regularly liaises with other departments to resolve p&l issues or questions

· Works on special projects as assigned by Director of Operations and Owner /CEO

SKILLS/QUALIFICATIONS:

· Ability to lead and direct the work of other associates

· Experience with establishing new controls, process improvement and building teams

· Advanced ability to manage projects and assignments with extreme accuracy and efficiency; detail oriented

· Excellent communication, organization, analytical, problem-solving, and management skills

· Strong knowledge of restaurant operations practices

· Ability to read and interpret an p&l and suggest operational shifts to maximize efficiency and profitabity

· Proficient with spreadsheet, database and word processing applications

REQUIRED EXPERIENCE/EDUCATION:

· A Bachelor’s Degree in accounting, business, finance or related field is strongly preferred.

· A minimum of three years of progressive restaurant operations experience, preferably in a multi-unit environment.

· This position may occasionally require evening/weekend work resulting in overtime.

Successful candidates will reside in one of the following states: California, Oregon, Utah, Texas, Nevada, Arizona or Ohio

Company Description

Mise En Place Restaurant Services, Inc. provides full service accounting, financial advisory and consulting services to restaurants in Southern California. We know that all good chefs are adamant about mise en place in the kitchen and our goal at MEPRS is to help restaurants build more profitable businesses by maintaining order with their accounting systems, back office procedures and overall reporting. Using some of the newest accounting software available Mise En Place provides analytical and procedural tools available in the cloud to allow owners and operators the ability to manage and approve back office procedures remotely. MEPRS doesn’t only focus on streamlined reporting but streamlined processes for the restaurant as well. We offer different levels of service and reporting to meet the needs of the fledgling start-up restaurateur and also the needs of the most sophisticated operators in the industry. Our services range from affordable, basic accounting and reporting services to premium services which include basic reporting but also provide budgets, benchmarking statistics and monthly advisory meetings. We also provide consulting services to restaurants with those services ranging from preparation of financial projections for business plans to operational reviews and menu pricing to business valuations. Founded in early 2012 by Elissa Phillips, former Vice President at Vine Solutions, Mise En Place Restaurant Services, Inc. is dedicated to providing restaurants with relevant and useful information so that owners and management can effectively run the day to day operations.