Position: Administrative Services Coordinator / Administrative Support
Reports to: Director of Administration
Basic purpose:
Greet customers in a friendly manner and provide requested assistance to the sales department and operations department, assist with basic accounting by processing accounts receivable transactions. We will train you for this
Assigned tasks:
- Answer telephone in a professional and friendly manner
- Greet customers and visitors in a friendly and professional manner
- Assist walk-in customers with product orders
- Must become knowledgeable in operating of our computers and software programs. Must become proficient with Microsoft Word, Microsoft Excel, Power
- Point, etc.
- Must be flexible to respond to spontaneous requests for information by management while working well under pressure
- Will work with sales team on various tasks as time permits and develop a good working rapport with them
- Accounts Receivable experience highly preferred.
- For a candidate without accounting or Accounts Receivable experience, must be able to learn.
Daily Tasks:
- Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports
- Post any AR payments
- Maintain route and driver / salesman information
- Maintain customer master files to insure all customers have current tax numbers and all other information is current and correct
- Process customer tax notices and provide copies to the driver / salesman
- Responsible for scheduling the conference room for meetings and make sure it is neat and clean prior to use by customers
Monthly Tasks:
- Assign training to all employees and track that training
As Needed:
- Assist Administrative Manager with various tasks
- Order PPG
- Order office supplies