Job Description

DEPARTMENT: General Affairs (GA)/Innovation REPORTS TO: GA/Innovation Head-of-Department (HOD) FLSA STATUS: Nonexempt

SUMMARY:

As a member of the GA/Innovation department and the Human Resources Division, the Event/Program Administration Specialist is responsible for coordination of monthly and annual recurring events, processing travel and expense invoices, departmental accounts payable, monthly reports including profit plan improvement, Key Performance Indicators (KPIs), and staffing reports, asset management, the Team Wear program, and Team Member anniversary gifts.

ESSENTIAL FUNCTIONS:

• Assists in developing annual MBO goals and objectives, develops action plans to ensure timely results
• Processes travel and expense invoices for the GA department
• Assists the GA department in planning and implementing new and recurring monthly and annual events (e.g. Team Member of the Month, Mobis Family Day, etc.)
• Writes and submits monthly profit plan results and KPI reports
• Participates in annual business planning, submits requests for annual travel budget expenses, and monitors spending through use of SAP system
• Administers the department’s asset management and annual inventory program
• Administers the Mobis Alabama Team Wear Program, and generates staffing reports for inventory tracking
• Oversees the GA Orientation program, ensuring it is updated and accurate
• Creates forms and spreadsheets for tracking to maintain expense database
• Prepares invoice database documents, including tables and charts, utilizing Microsoft Word and Excel
• Prepares purchase requisitions, check requests, expense reports, and other approval requests for appropriate signatures
• Performs other related duties as required and assigned by GA/Innovation Department Head

SUPERVISORY RESPONSIBILITIES: None

REQUIRED EDUCATION & EXPERIENCE:

• Associates Degree in Business Administration, Business Management, or related field
• One (1) or more years of experience in writing departmental activity results reports
• One (1) or more years of experience in managing annual Company events

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to develop and implement Team Member involvement activities and events
• Proven interpersonal, communication, and time management skills
• Proven experience with Microsoft Word, Excel, and PowerPoint
• Ability to audit invoices to ensure compliance with established contracts
• Ability to manage multiple projects simultaneously and meet required deadlines
• Proven ability to communicate verbally and in writing
• Proven ability to use good business judgement and make sound, timely decisions
• Ability to maintain confidentiality
• Demonstrated ability to work effectively in a diverse workforce
• Flexibility to work in a multilingual environment
• Proven ability to work independently when needed
• Must be goal oriented, customer focused, and results driven

PREFERRED EDUCATION & EXPERIENCE:

• Bachelor’s Degree in Business Management or Business Administration
• Knowledge of Human Resources Information Systems, SAP preferred
• Departmental budgeting experience
• Previous experience in a fast paced industrial manufacturing environment

WORKING CONDITIONS: Office setting, some walking within and between buildings, lifts up to 30 lbs. occasionally

Company Description

Who is Hyundai MOBIS? www.mobisalabamallc.com Hyundai MOBIS forms the parts and service arm for South Korean automakers Hyundai Motor Company, Genesis Motors, and Kia Motors. The company offers chassis, cockpit, and front-end modules; safety products, including airbags, headlights, anti-lock brake systems, and electronic stability control products; steering parts; multimedia systems; UVO systems; injection-molded plastic parts, such as instrument panels, carriers, and bumpers; and steel wheel rims and decks. It also supplies after-sales service parts for vehicles. Concentrating its resources on after-sales parts, module parts manufacture, and parts export, Hyundai MOBIS has firmly established its position as one of the leading auto parts specialist companies in the world. Hyundai MOBIS’s Module Division, of which MOBIS Alabama, LLC is part, has supplied the three major modules, chassis module, cockpit module, and front-end module, to automakers in the just-in-sequence (JIS) system. Participating in the initial stages of a new vehicle development process, Hyundai MOBIS performs research and development of auto-parts, taking into account the specifications for modules, including designing and testing for production applications. Through system integration of modularization, Hyundai MOBIS is contributing to increased competitiveness and in-sequence processing, reducing total weight and the number of parts needed. This allows for easier assembly, effective inventory control, and cost reduction. Who is MOBIS Alabama? Established in 2002 and operating on nearly 83 acres in Montgomery, Alabama, MOBIS Alabama, LLC is the largest Tier 1 supplier to both Hyundai Motor Manufacturing Alabama (HMMA) and KIA Motor Manufacturing Georgia (KMMG). With a commitment to quality, we pride ourselves on providing state-of-the-art Modules, Assemblies, and genuine Hyundai and KIA after-service parts. We hold both the ISO14001 and IATF16949 Certifications for Environmental Management and Quality Management. Our process begins in the sprawling 600,000 square-foot Plastics plant where we use injection molding to produce front and rear bumpers, instrument panel frames, and after-service parts. Our bumpers are molded and painted in-house. Bumpers for HMMA are also assembled in-house before transfer to HMMA for final assembly, while bumpers for KMMG are sent to our sister plant in Georgia for assembly. After molding, instrument panel frames move to the Module plant next door where we prepare them to receive additional parts to form a complete Cockpit (dashboard) assembly. Also in the Module building are our front and rear Chassis (vehicle suspension) assembly lines. Here, parts from Tier 2 and 3 suppliers are assembled into completed Chassis modules which are transported to nearby HMMA for final vehicle assembly. Our Redistribution Center (RDC) supplies genuine Hyundai and KIA after-service parts to dealerships, auto parts stores, and other parts distribution centers. We receive parts from suppliers globally which are distributed across North America to satisfy our customers’ demand for high-quality automotive parts. MOBIS Alabama offers career opportunities in: Assembly/Manufacturing Engineering Purchasing/Procurement Logistics/Supply Chain Management/Warehousing Production Control Maintenance Quality Control/Assurance Injection Molding Industrial Painting Human Resources Environmental, Health, & Safety Accounting & Finance We also offer competitive wages and benefits including: Paid Vacation & Personal Time Off 14 Paid Holidays 401(k) with Company Match Health, Dental, and Vision Insurance Life Insurance Disability Insurance Vision: MOBIS Alabama has embraced Hyundai MOBIS’s vision to be a lifetime partner in automobiles and beyond and to achieve Global Top 5 status by 2020. Mission: MOBIS Alabama’s mission is to set global standards of excellence for Safety, Quality, and on time Delivery at the lowest Cost with the highest Team Member Morale that will exceed customer expectations. Core Values: MOBIS Alabama has embraced the Core Values of the Hyundai Motor Group. We diligently seek to pursue the following five (5) Core Values to ensure the success of the Hyundai Motor Group: Customer- We promote a customer driven corporate culture by providing the best quality and impeccable service with all values centered on our customers. Challenge- We refuse to be complacent, embrace every opportunity for greater challenge, and are confident in achieving our goals with unwavering passion and ingenious thinking. Collaboration- We create synergy through a sense of “togetherness” that is fostered by mutual communication and cooperation within the company and with our business partners. People- We believe the future of our organization lies in the hearts and capabilities of individual members, and will help them develop their potential by creating a corporate culture that respects talent. Globality- We respect the diversity of cultures and customs, aspire to be the world’s best at what we do, and strive to become a respected global corporate citizen. If you would like to join us in our mission as a top global automotive part supplier, check out our current openings and be part of something amazing. www.mobisalabamallc.com