Job Description

JOB ANNOUNCEMENT – MSDB FOUNDATION EXECUTIVE ASSISTANT

DEPARTMENT: MSDB Foundation

JOB TITLE: MSDB Foundation Executive Assistant

SUPERVISOR: MSDB Superintendent / Foundation President

STARTING SALARY: $11.50/hr to $14.50/hr depending on training and experience

START DATE: April 1st, 2021

LOCATION OF JOB: Montana School for the Deaf and the Blind, Great Falls MT

STATUS: Part-Time

CLOSING DATE: February 28th, 2021

EMPLOYER PAID BENEFITS: Federal OASDI and Medicare, and 20 hours vacation leave the first year

DUTIES:

• ASL (American Sign Language) skills preferred, knowledge and experience is helpful, or agreement to learn upon hiring acceptable
• Computer skills to include MS Office Suite, especially Word and Excel, email, online account uploads and updates, maintaining and updating documents and files
• Professional verbal and written etiquette, the ability to represent MSDB and its Foundation as an ambassador
• Office Skills to include – typing, transcribing meeting minutes, copy/printer/scanner knowledge, accurate filing, processing mail/email in a timely manner
• Assist grant writer with all grant applications, to include all proper documentation and proper accounting procedures
• Ensuring accessibility of meetings and documents by arranging for and/or producing enlarged or braille copies of meeting materials and by arranging for ASL interpreting services during the meetings
• Self-motivated, reliable, personable and professional

QUALIFICATIONS: A high school diploma or equivalency is required. The purpose of this position is to support the Foundation Board for quarterly meetings, manage Foundation Board correspondence for meetings and agendas, keeping and monitoring banks statements, scheduling subcommittee meetings and agendas, transcribing meeting minutes, working with fellow MSDB staff and having proper and positive interactions with students.

The position is a part-time (20 hrs per week) for a 501(c)3 nonprofit charitable organization. Immediate supervisors are the Foundation President and the School Superintendent. Efficient knowledge in public relations, donor relations and nonprofit work is preferred, but willingness to learn is acceptable. The Executive Assistant is also responsible to the direct supervision of the Foundation Board and is expected to coordinate closely with committee heads.

Periodic local travel during work hours, occasional travel for off-site meetings, presentations, conference and fundraising events or training.

ACCOMMODATIONS: The State of Montana and the Montana School for the Deaf and the Blind makes reasonable accommodations for any known disability that may interfere with an applicant’s ability to compete in the recruitment and selection process. For the school to consider any such accommodations, the applicant must notify the school in writing of any needed accommodation by the application deadline.

IMMIGRATION REFORM AND CONTROL ACT: In accordance with the Immigration Reform and Control Act, the person selected must produce within three (3) days of hire, documentation that he/she is authorized to work in the United States. Examples of such documentation include a birth certificate or social security card along with a driver’s license or other picture I.D., a United States passport or a green card.

ADDITIONAL REQUIREMENTS: This agency has been declared a non-smoking environment extending to the entire campus; there are no authorized smoking areas and smoke breaks are not given. All successful candidates must possess a valid Montana Driver’s License; submit to a background check, which includes a criminal record review, and must not possess any felony or DUI convictions.

Any person who is regularly assigned to work on the campus of MSDB, regardless of the employer, and who may have unsupervised contact with students shall submit to a fingerprint-based national criminal history background check conducted by the Federal Bureau of Investigation.

The work performed in a typical setting at MSDB involves mostly sedentary to light physical activity, typically requiring occasional exertion of up to 20 lbs. of force. The person in this position works in multiple buildings across campus and must be able to travel independently between buildings.

The successful candidate will have a six month probationary period, in which they will need to be able to perform the duties of the job efficiently as well as show adequate progress in American Sign Language.

APPLICATION MATERIALS:

• A cover letter of interest for the position

• A resume outlining all education, training and work experience related to this position

• One letter of professional reference

• Applicants claiming the Handicapped Person’s Employment Preference must provide verification of eligibility with the application materials by the closing date. The required documentation includes a completed Department of Public Health and Human Services (DPHHS) Certification of Disability form. http://msdb.mt.gov/about/employpref.pdf

APPLICATION AND SELECTION PROCESS: Prior to the deadline, selection procedures will require applicants to submit application materials to at the link on this site or mail them to:

PO Box 6576

Great Falls, Montana 59405

406.771.6040

Applications may be returned to the Montana School for the Deaf and the Blind Foundation, Inc. BY 5:00 P.M., FEBRUARY 28, 2021

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The Montana School for the Deaf and the Blind is an Affirmative Action/Equal Opportunity Employer (EOE). MSDB will not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, sex, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, disability, age, political or religious affiliation or ideas, culture, creed, ancestry, social origin or condition, genetic information, sexual orientation, gender identity or expression, military service or veteran status, marital status. Announcement of this policy is in accordance with state and federal laws, including Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. Employees and participants who have an inquiry or complaint of harassment or discrimination, or who need information about accommodations for persons with disabilities, should contact the Affirmative Action Officer, Montana School for the Deaf and the Blind, 3911 Central Avenue, Great Falls, Montana 59405. Phone (406) 771-6000