Benefits:

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

About Ladybird Montessori

Ladybird Montessori is a thriving Montessori school situated on 14.5 acres in Buda, Texas, serving children from birth through middle school. Our campus includes a working farm and numerous outdoor classroom and play spaces. We are expanding our office team and are now accepting applications for a dedicated and experienced Office Manager.

Benefits

• Health, dental, and vision insurance

• 15 days of floating PTO

• Paid holidays: Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day, Good Friday, Memorial Day, and 4th of July

• Tuition discounts for your children, if applicable

• Room for upward mobility for fast learners who take initiative and grow into additional administrative responsibilities

Please note: This position works year-round, including during teacher holidays.

Requirements

• Must be at least 25 years of age

• Fingerprint background check required

• CPR/First Aid Certified

• High School Diploma or GED required; Bachelor’s degree preferred

• Minimum two years of administrative experience in a school, childcare, or similar setting, with 3 professional references who can confirm that experience

• Background knowledge of DFPS Minimum Standards with ability to demonstrate that knowledge during the interview process

• Proficient with Windows operating systems and Google Workspace (Docs, Sheets, Calendar, etc.)

• Confident creating and maintaining a variety of spreadsheets — spreadsheet creation will be part of the interview process

• Experience working with children ages 8 weeks–15 years; this position serves as a backup substitute in emergency situations

• Must be friendly, outgoing, and skilled at working with a wide range of people

• Must be a self-starter, strong problem-solver, and possess excellent time management skills

• Proficient operating a copy machine, laminator, and other office equipment, including basic troubleshooting

• Must be prepared for a working interview that includes completing real office tasks

Key Responsibilities

• Oversee all DFPS Minimum Standards compliance, conduct daily grounds checks, coordinate with the Groundskeeper, and ensure the school consistently exceeds inspection standards with zero infractions. DFPS Compliance:

• Maintain the school supply inventory and place orders for delivery or coordinate with the Director for items that must be purchased in person. Supplies & Inventory:

• Manage the school’s Google Calendars (events, time-off requests, staff birthdays, etc.), send timely reminders to staff and parents, and produce a monthly events newsletter in collaboration with the Staffing Coordinator. Calendars & Communications:

• Create and maintain organized files for student and staff records, ensuring accuracy and timeliness. The Admissions Director assists, but this role provides final oversight. Student & Staff Records:

• Quickly learn and maintain proficiency in platforms including Transparent Classroom, ADP Time, Brightwheel, Canva, and ADP. Periodically review the work of other office staff for accuracy and timeliness. Technology & Apps:

• Manage the daily staffing schedule and ensure all shifts are covered. A work phone is provided; some coordination may occur outside of standard hours. Staffing Schedule:

• Monitor employee hours in ADP, track tardiness, absences, and unapproved overtime, and notify the Head of School when intervention may be needed. Timekeeping & HR Support:

• Assist the Head of School in planning, organizing, and executing school fundraisers and events, leading a team of office staff, volunteers, and interns. Events & Fundraising:

• Provide oversight and support to the Admissions Director, Nature Coordinator/Groundskeeper, Office Assistant/Floater, parent volunteers, and interns. Office Supervision:

• Manage a high volume of email, phone, and in-person correspondence in a timely and professional manner. Communications:

• Help maintain a clean and organized office environment, including sweeping, vacuuming, trash removal, and maintaining the staff bathroom. A weekend cleaning crew and Office Assistant also contribute. Light Housekeeping:

Schedule & Flexibility

Standard hours are Monday–Friday, 7:00 AM–3:30 PM. However, flexible availability is essential. This position may require:

• Covering shifts between 7:00 AM–6:00 PM if a staff member calls in and no other coverage is available

• Occasional evenings or weekends for events, professional development, parent nights, or project deadlines

This is a salaried position. Strong time management is essential — work must be completed regardless of how long it takes. Please only apply if you have a demonstrated track record of managing competing priorities effectively.

We look forward to meeting you!