Job Description

Job Description

My client, a Boston based biotech company, is seeking an Executive Assistant. The ideal candidate will be a resourceful, confident, detail-oriented administrative professional.

This role is onsite in Boston, free parking and T accessible!

Responsibilities

• Provide administrative support to senior staff
• Schedule appointments and maintain business calendar
• Serve as liaison to the staff and outside clients
• Coordinate business meetings, conferences and domestic/international travel arrangements
• Create meeting agendas and detailed travel itineraries
• Manage special projects, like office renovations, etc.
• Review and summarize miscellaneous reports, contracts and documents
• Research and analyze routine projects
• Maintain confidentiality around sensitive matters
• Plan occasional company events
• Answer phones and direct calls accordingly
• Positively represent the executives and management in all internal and external communication
• Perform other duties as assigned

Qualifications

• A minimum of two years administrative support experience supporting multiple executives
• Professional written and verbal communication skills are required
• Ability to work independently and as an integral member of teams
• Strong organizational skills and attention to detail
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously
• Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
• Strong customer service focus