Job Description
WE ARE LOOKING TO HIRE A EXPERIENCED ADMINISTRATIVE ASSISTANT TO JOIN OUR TEAM. THE ADMINISTRATIVE ASSISTANT WILL THRIVE IN A FAST-PACED OFFICE ENVIRONMENT DEMONSTRATING STRONG ANALYTICAL, ORAL/WRITTEN COMMUNICATION, PROBLEM-SOLVING, RESEARCH, AND TIME MANAGEMENT SKILLS. YOU WILL PROVIDE DAILY ON-SITE ADMINISTRATIVE SUPPORT TO THE UNIT EMPLOYEES.
SALARY RANGE: $37000 - $47000 PER YEAR.
RESPONSIBILITIES
ADMINISTRATIVE SUPPORT: FILING, RECEIVING/SENDING MAIL, DRAFT LETTERS, HANDLE INBOUND AMP; OUTBOUND LETTERS.
ORGANIZATION OF MEETINGS.
MANAGEMENT OF INCOMING CALLS IN A PROFESSIONAL AND COURTEOUS MANNER.
FORWARD PHONE INQUIRIES TO THE APPROPRIATE STAFF MEMBERS.
GREET VISITORS AND CLIENTS.
PLANNING OF OFFICE EVENTS, BOOKING TRAVEL ARRANGEMENTS FOR MANAGERS.
REPLY TO GENERAL INFORMATION REQUESTS FROM PROSPECTS AND CUSTOMERS WITH ACCURATE INFORMATION.
PROCESSING VARIOUS ACCOUNTING INFORMATION.
MANAGEMENT OF BILLING (CUSTOMER/SUPPLIER) AND OF NON-FOOD BILLS.
RECORDING AND TRANSMISSION OF INFORMATION.
MANAGEMENT OF EMPLOYEE ABSENCE INFORMATION.
MANAGEMENT OF DAILY ATTENDANCE SHEETS OR TIMESHEETS.
COMMUNICATION OF RELEVANT INFORMATION TO MANAGEMENT.
MONITORING COMPLIANCE WITH HR PROCEDURES.
PROCESS HR ADMINISTRATION TASKS (ONBOARDING DOCUMENTS, DATA TRANSMISSION TO THE HR TEAM, COORDINATION WITH PAYROLL DEPARTMENT).
Qualifications
ASSOCIATE'S AND/OR BACHELOR'S DEGREE IN A RELATED FIELD
ADVANCED LEVEL OF PROFICIENCY IN ALL MICROSOFT OFFICE SUITE (WORD, EXCEL, OUTLOOK).
STRONG ENGLISH SPEAKING AND WRITING SKILLS.
ATTENDANCE, DILIGENCE, PUNCTUALITY, AND RELIABILITY.
ABILITY TO ADAPT TO A FAST-PACED ENVIRONMENT.
BILINGUAL IS AN ASSET.
Additional Information
DISABILITY INSURANCE
EMPLOYEE ASSISTANCE PROGRAM
EMPLOYEE DISCOUNT