Job Description

Finance Associate Job Description

Our mission at The Mott Haven Academy Charter School is to empower children in a supportive educational environment while addressing and reducing the barriers to academic success through the integration of family support services with a rigorous, college-preparatory academic program.

We believe all children can learn, regardless of the challenges they face outside of school. At Haven Academy—the nation's first school designed specifically for children navigating the foster care or child welfare systems—we bring that commitment to life by combining trauma-informed instruction, rigorous academics, and social-emotional curricula to support all our students.

The Finance Associate reports to our Chief Operating and Talent officer and works with our accounting consultants to support non-academic operations, ensuring compliance with applicable laws, regulations, and requirements outlined by GAAP, internal financial policies and procedures, and partner/funder agreements. The Finance Associate is responsible for the accounts payable process, vendor relationships, and the management of financial documentation including:

Accounts Payable and Bookkeeping

• Contribute to the development of systems and procedures for bookkeeping management
• Process all school accounts payable activity in a timely and accurate manner, including prepaid invoices and credit card charges
• Responsible for data entry of all invoices in the accounts payable system ensuring accurate coding of the invoices to the proper account
• Confirm that invoices have proper approval & supporting documents (contracts, purchase orders, packing slips) before entering the invoice into the accounts payable system
• Reconcile monthly bank and credit card statements assuring that receipts and all other supporting documents are obtained
• Maintain purchase orders, packing slips, credit card receipts, and documentation as outlined in policies
• Respond in a timely manner to any questions related to closing the books

Financial Reporting and Budgeting

• Draft documents and/or presentations as needed for monthly,  quarterly, and annual reporting

• Provide timely responses to inquiries pertaining to budget preparation 

• Support reporting and audit process by managing schedules and checklists

• Collect and provide the information requested by the audit team

• Appropriately tag all grant-related expenditures including grant-funded roles

• Support asset management including accounting for all purchased equipment 

• Ensure that financial documents are securely stored and archived

Vendor Relationship Management

• Maintain positive relationships with vendors by researching and responding to-vendor inquiries in a timely manner
• Track and maintain vendor files including contracts and required W-9 documentation
• Ensure compliance (W-9s received) with federal and state regulations, governing payment to vendors including companies or consultants
• Prepare and distribute 1099s
• Manage the purchasing process for the whole school, including setting up budgets on an annual basis

Qualifications

• 2 or more years of finance/accounting experience
• Bachelor's degree required
• Experience with accounting platforms/software such as Quickbooks and Anybill
• Strong command of all Microsoft Office and Google Suite programs
• Ability to prioritize and manage multiple obligations and initiatives, strong attention to detail and excellent time management
• Outstanding communicator with clear and concise written and oral communication skills
• Strong emotional intelligence and true ability to connect with people and interact with others with grace, competence, and warmth
• Excellent organizational, interpersonal and problem-solving skills
• Capacity to develop strong relationships based on trust, respect, effective communication, and common goals

Benefits

• Competitive Salary 
• 401k Contribution Matching
• Medical and Dental Benefits
• Generous Leave Policy 
• Professional development
• Family-style community meal program, including healthy breakfast and lunch 
• Tuition reimbursement available to qualifying team members