BACKGROUND 

Moving Analytics is seeking a highly motivated and successful executive assistant to maximize the productivity of the CEO and President of the Company.

LOCATION: Irvine, CA. This will be a hybrid role with in-office presence at our Irvine office 2-3 days a week.

EMPLOYMENT TYPE: Full time, W2 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 

ABOUT MOVING ANALYTICS

Moving Analytics provides Movn - a virtual cardiac rehabilitation service to help patients recover after a heart attack or heart surgery. Movn helps patients reduce their risk of a future cardiac event by empowering them to manage their health including exercise, nutrition, smoking, blood pressure, weight, medication, and stress. 

Our mission is to empower every individual to live a life free of cardiovascular disease. We are clinicians, designers, engineers, and entrepreneurs leveraging design, research, and technology to improve patient engagement and care coordination.

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JOB RESPONSIBILITIES:  

• Support the CEO and President with administrative duties such as scheduling, providing customer support, coordinating events, supporting email, projects, and other administrative duties as assigned
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answering and directing calls to appropriate executives and parties, taking messages.
• Opening, sorting, prioritizing and distributing correspondence, including email, faxes, and snail mail.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Assist in answering and routing phone calls
• Prepare reports, collect and analyze information; prepare presentations.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
• Coordinate finances, assist with budget preparation.
• Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.
• Prepare executive responses to routine memos, letters, or correspondence.
• Draft and send email communications on behalf of CEO and President
• Organize and prepare for executive meetings, including document preparation and logistics planning 
• Maintain corporate records and documents
• Assist in office operations such as general support to visitors, planning in-house or offsite activities/conferences

MINIMUM REQUIREMENTS 

• 5+ years' experience as an executive assistant 
• Bachelor's degree or equivalent
• Problem solving experience
• Advanced MS Office Experience, in particular excel and word experience
• Past experience in conducting research
• Strong communication skills, including both written and verbal

PREFERRED QUALIFICATIONS

• Experience in accounting, payroll, or finance preferred
• 1+ year experience in human resources
• 1+ year Experience working with startup executives
• 1+ year Experience working in healthcare executives
• Supervisory experience
• A highly compassionate and empathetic nature