Office/Payroll Administrator

Receptionist/Admin duties:

• Answer and transfer incoming office phone calls
• First person to greet and manage flow of guests (car wash service, solicitors, visitors)
• Mail receipt and distribution
• Scan, file hard copy & e-file invoices, prelims, and certificates of insurance
• Manage file room
• Order/distribute office supplies, stationary, and business cards
• Organize/tidy up the kitchen (put clean dishes away once per week)
• Complete new job process
• Process prequalification applications
• Process and pay annual local business tax (City of Los Angeles)
• Set-up and maintain phone, internet, computer accounts
• Manage DMV file (file/e-file tags)
• Miscellaneous duties as requested

HR duties:

• Complete entire New Hire process (update and collect new hire packets, complete and manage I9’s, enter/update employees in the payroll system, complete DE34)
• Process employment status changes, compensation changes, direct deposit requests, etc.
• Complete termination procedure (cancel insurance, collect keys and close out personnel file)
• Manage FMLA, ADA, AMD, and FSLA compliance
• Conduct internal investigations involving employee situations, including but not limited to harassment, discrimination, and violation of company policies
• Complete verifications of employment
• Complete all CA state/EDD/disability and child support forms
• Process all garnishments and withholdings
• Ensure Federal and State Employment Law compliance
• Review, update, and implement administrative policies and procedures, update law posters
• Complete annual OSHA log and compliance
• Report and pay monthly Health and Welfare (4 unions)
• Recruit, interview, and hire for administrative positions
• Covid-19 safety plans, tracking, communication
• Manage Injury and Illness Prevention Program
• Process Worker’s Compensation claims
• Complete monthly Worker’s Compensation reporting and annual audits
• Annual 1094 1095B & C – Health Insurance Tax Forms

Payroll duties:

• Weekly Payroll processing
• Weekly Payroll tax calculations and payment
• Processing and filing quarterly and yearly payroll taxes
• Maintain employee sick and vacation balances
• Annual union labor rate updates
• Transmit weekly 401K payments
• Transmit weekly tax and child support withholdings
• Process all certified payroll for jobs requiring certified payroll reporting