Job Description

MUSEUM OF CONTEMPORARY ART SAN DIEGO:  ACCOUNTANT (AND ACCOUNTING BUSINESS LIAISON)

DEPARTMENT:  BUSINESS OFFICE

REPORTS TO:  CONTROLLER

EMPLOYEE STATUS:  FULL-TIME, NON-EXEMPT

PRIMARY WORK LOCATION:  DOWNTOWN SAN DIEGO

OUR WORK CULTURE:

The Museum of Contemporary Art San Diego (MCASD) provides employees with a collaborative work culture where they can combine both their love and support of the arts and work for a small non-profit that provides an enriching and diverse environment, while further developing their specific professional knowledge, skills, and abilities.

ABOUT MCASD:

Come grow with us:  With our current expansion efforts well underway at our La Jolla campus, which will double the building’s overall size, it is an exciting time to join MCASD.  We are positioned to be a cultural beacon for the region upon re-opening our La Jolla flagship building.  With its two locations, MCASD is the region’s foremost forum devoted to the exploration and presentation of the art of our time, presenting works across all media created since 1950.  Located in the heart of downtown San Diego and in the coastal community of La Jolla, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs. 

THE ACCOUNTANT AS A BUSINESS LIAISON:

The qualified candidate's professional decorum and diplomacy will enform their ability to drive and foster business continuity across all departments and cultivate and maintain effective and professional working relationships with all internal stakeholders while also bridging said continuity with the CFO, Controller, and Accounting Clerk, and keeping them informed of all accounting business activities as needed.

JOB SUMMARY:

Apply principles of accounting to analyze financial information and prepare financial reports by compiling information and utilizing appropriate accounting control procedures.  Analyze and interpret financial information.  Prepare financial reports for regulatory agencies and tax authorities.   Support mission and vision of Museum throughout performance of duties.    

ESSENTIAL FUNCTIONS:

• Responsible for follow up on outstanding Accounts Receivables.
• Prepare bank deposit reconciliation for each bank deposit made with contributions to give to Controller to enter for internal control purposes.  Enter deposits that do not include contributions into the general ledger.
• Ability to perform full-cycle Accounts Payable (A/P), including review invoices for proper coding, department head approval, and correct accounting period.  Provide appropriate back up for A/P data entry.
• PaperSave administrator rights/privileges for proper payables routing
• Review vendor invoices as received to ensure prompt payment of payables.
• Employee benefits invoice processing, ensuring all expenses are properly allocated across departments.
• Provide backup payroll processing for HR department, including but not limited to:
• Verifying hours, including wage & hour law compliance
• Exporting TCM hours into the Paychex system
• Ensuring deductions are properly assessed for employee benefits
• Submitting transmittal files to Paychex by the bi-weekly deadline
• Month end close, including, but not limited to:
• Reconcile monthly bank statements and credit card processing accounts
• Reconcile marketable security statements
• Prepare various marketable security analyses for monthly finance meeting
• Reconcile general ledger accounts each month to ensure accurate coding and timing
• Prepare monthly and quarterly sales tax returns.
• Enter fixed assets into the fixed asset system and reconcile with the general ledger.
• Prepare capital expenditure worksheet.
• Prepare and submit property tax exemption documents.
• Reconcile debt accounts.  Reconcile inventory accounts.
• Capital campaign support, including but not limited to:
• Expense coding/approvals in PaperSave
• Assist with revenue reconciliation and relative applied payments
• Manage other income budgets.
• Prepare audit support for annual audit.
• Assist with filing daily, weekly, and monthly paperwork.
• Assist with managing bank for special events.
• Complete new fixed asset, fixed asset transfer, and fixed asset disposal sheets.
• Maintain lease on copier machines; negotiate lease details as needed.
• Follow policies and procedures to ensure a safe work environment.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Outstanding interpersonal skills with the ability to cultivate and maintain effective and respectful working relationships.  Outstanding organizational skills with an emphasis on attention to detail and follow-up.  Strong oral and written communication skills with the ability to interact effectively with all levels of employees.  Strong professional demeanor, decorum, and work ethics.  Self-starter with the ability to work independently or in a group environment.  Advanced computer skills and proficiency in MS Office, particularly Excel.  Experience in Fundware or Financial Edge preferred.  Bachelor’s degree in Accounting and five years recent, relevant experience or any equivalent education and experience.  Experience in non-profit accounting preferred. 

PHYSICAL REQUIREMENTS:

Ability to see, listen, and talk for extended periods.  Ability to perform repetitive motions, making substantial movements of the wrists, hands, or fingers.  Ability to use a keyboard for extended periods.  Ability to remain in a sedentary position for extended periods.  Ability to lift, carry, push, or pull, exerting up to 25 pounds or a negligible amount occasionally, or otherwise move objects, including the human body. 

BACKGROUND CHECKS AND LICENSING:

Credit check and criminal background check.

EOE:

MCASD is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants.

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