Job Description

Position:  Marketing Coordinator

Reports To: Marketing Director

Classification: Non-Exempt

Date of Revision: 2021

NAC has developed and adapted a Flexible Work Policy that allows a majority of our employees to work   from home (WFH) when it's the most effective venue benefiting their work and their team – so long as their in-office hours meets any established guidelines and requirements for their particular role.

SUMMARY

MARKETING COORDINATOR – Responsible for the creation and preparation of the firms marketing materials in support of business development initiatives. Responsible to produce a consistent quality of written and graphic content in all marketing proposals, SOQs, and presentations: and indirect marketing including but not limited to social media, public relations, market research, networking, and special event planning. This includes collaborating with other marketing professionals and working in tandem with the principals and other technical professionals to deliver business development results for the firm.

Marketing Coordinators exhibit the firm’s core values as well as perform all duties with a high degree of professionalism. They independently perform most assignments based on specification of desired results with oversight from their Marketing Manager.

ESSENTIAL FUNCTIONS:

·         Partner with firm leaders to coordinate, generate, organize, develop, assemble, and complete marketing materials to support business            development efforts including SOQs, RFQ’s, RFP's, presentations, project case studies, resumes and related content

·         Participate in proposal strategy kick-off meetings and translate strategic ideas into proposal content proposals. Collect, develop, write,            edit, and maintain, project case study data, images, and materials

·         Proofread and edit all marketing content, including graphic layout, written content accuracy and adherence to graphic standards to                  present a consistent appearance of style

·         Coordinate all activities in the preparation of marketing responses and materials including kick-off, status meetings, team                                assignments, schedule, and review and editing

·         Coordinate the timely production of materials including copying, binding, distribution, delivery, and follow proposal close-out process

·         Plan and organize marketing meetings, and initiate activities for the annual marketing calendar, including speaking engagements,                    conferences, and business events

·         Collaborate with marketing team to strategize on marketing initiatives, knowledge sharing/best practices and development of key                    messages

·         Coordinate and prepare interview presentation materials as needed Maintain resumes, project descriptions, proposal boilerplate and              other marketing resources in the firm’s Marketing Information Resource Library (MIRL) database

·         Upload and assign key descriptors to photography in Open Asset

·         Maintenance and management of mailing list

·         Help Principals and other technical professionals maintain their contacts in the CRM database

·         Follow file management best practices for easy retrieval of data and documents

·         Ensure brand consistency in all print and digital marketing materials

·         Create effective marketing collateral to build NAC’s brand and support sales efforts

·         Provide graphic support to HR (i.e., new employee announcements, benefits brochure, firm culture, and presentations for Finance and            IT as requested

·         Prepare and submit award submittals

·         Prepare and/or distribute press releases

·         Maintain media list

·         Solicit annual editorial calendars

·         Prepare and post social media content

·         Coordinate internal and external special events

·         Support marketing efforts in regional offices as requested

·         Perform market research to build client, project, and competitor intelligence

·         Research and document school bond initiatives and results

·         Manage inventory of marketing materials and logo gear

·         Coordinate trade shows/exhibits including registration, booth design, and collateral materials

·         Seek efficiencies and constant process improvements in all areas of marketing operations

COMPETENCIES:

·         Proficient in the production of complex proposal and presentation requirements

·         An eye for detail, innovative design ideas, excellent time management and organizational skills

·         Excellent written and verbal communication skills with the ability to communicate effectively across all levels of an organization

·         Team player attitude, assist others, internal client service, flexible and take ownership and initiative

·         Ability to work in a collaborative environment to share knowledge and seek knowledge from others

·         Strong sense of initiative and is a natural implementer

·         Contributes innovative ideas and has an intuitive understanding of client needs and desires

·         Proficient in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat Pro), Microsoft Word, PowerPoint, Outlook, File sharing                software

CERTIFICATION REQUIREMENTS

·         Member of SMPS preferred

WORK ENVIRONMENT

·         This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas              for team meetings. Each office provides collaborative work areas and shared resources such as video conferencing, printing/scanning            and a café for dining.

PHYSICAL DEMANDS

·         Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week

·         Ability to lift a set of construction documents

·         Ability to sit for long periods of time

POSITION TYPE/HOURS EXPECTED TO WORK

·         This is a full-time position with a minimum expectation of 40 hours per week

TRAVEL

·         Occasional local travel -- less than 10%

REQUIRED EDUCATION AND EXPERIENCE

·         Bachelor’s Degree in Marketing or related field preferred

·         A minimum of two years of experience in maintaining internal marketing proposal systems in desired role

WORK AUTHORIZATION

·         Sponsorship may be considered

AAP/EEO STATEMENT

NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non- discriminatory consideration will be used in all other aspects of the employment relationship.

NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.

Company Description

NAC is a leader in education and healthcare design. We provide unique services in advanced analytics, informed design, and an ever-growing commitment to building healthy, sustainable communities. Having garnered numerous design awards, NAC continues to be nationally recognized for innovative and sustainable solutions that help enrich communities. NAC offers a dynamic work environment with intelligent, high energy contributors and rich traditions of design excellence, curiosity and innovation. All candidates must apply at our Paylocity Website at : https://recruiting.paylocity.com/recruiting/jobs/All/b14556fd-39e3-48e1-a678-5419f0f20eaa/NAC-Inc