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Executive Office Assistant

NAPNAP

Executive Office Assistant

Norwalk, CT +78 locations
Part Time
Paid
  • Responsibilities

    Position Summary: The Executive Office Assistant provides general office support and engages in a variety of clerical and administrative duties and tasks including, e-mail, data entry, mail, and organizing various activities in support of the executive office. The Executive Office Assistant has access to confidential NAPNAP information which must be maintained in a confidential manner and communicated on a need-to-know basis. Due to the ongoing COVID-19 pandemic, the Executive Office Assistant will primarily work remotely until further notice. Remote work is a temporary measure, and the assistant will be expected to work on-site occasionally when notified by their supervisor, in strict compliance with organization and state policies and protocols. Temporary: 6-8 months Schedule: 20-25 hours per week; flexible Rate: $16.00 - $18.00 per hour Major Responsibilities/Activities: - Assists with administrative and logistical support of the senior staff executive, coordinates meetings/conferences, travel, expense reporting, file management, invoice coding, etc. - Assists with travel coordination for Executive Board members, including conference registrations and booking travel and accommodations. - Assists with coordination of Executive Board meetings, including agenda packets and meeting logistics. - Creates first draft of correspondence for Executive Director and Manager of Executive Office and Resource Development as needed. - General ongoing maintenance of the ACT Advocates program, including processing forms, tracking Advocate training data and communication with Advocates. - Donor stewardship for Foundation and Partners, which includes drafting and sending donation acknowledgement letters and other communications. - Assists with regular posting on social media sites. - Assists with shipping and mailings from national office as needed. - Provides administrative support to the finance department as needed. - Other duties as assigned. Competencies: - Expertise in written and oral communication - Working knowledge of Microsoft Office suite - Social media, specifically Facebook and Twitter - Organizational skills - Task management - Prior experience with donor relations and working with volunteers preferred. Minimum requirements for the position: - Some college, associates, or four-year degree field preferred. - Two years or more years of administrative/office support experience, preferably in a nonprofit setting. - Able to communicate, meet deadlines, and obligations in a reliable and professional manner. - Working experience using virtual communication platforms such as Zoom and Microsoft Teams - Working experience using social media platforms including Facebook, Twitter, Instagram, LinkedIn - Excellent interpersonal skills.

  • Locations
    Norwalk, CT • Bloomfield, NJ • Caldwell, NJ • Cranford, NJ • Hoboken, NJ • Montclair, NJ • South Orange, NJ • Union, NJ • Newark, NJ • Jersey City, NJ • Mahwah, NJ • Wayne, NJ • Lodi, NJ • Paramus, NJ • Lincroft, NJ • West Long Branch, NJ • Madison, NJ • Morristown, NJ • Lakewood, NJ • Edison, NJ • New Brunswick, NJ • New York, NY • Staten Island, NY • Bronx, NY • Dobbs Ferry, NY • Purchase, NY • Valhalla, NY • Bronxville, NY • New Rochelle, NY • Suffern, NY • Nyack, NY • Orangeburg, NY • Sparkill, NY • Long Island City, NY • Brooklyn, NY • Flushing, NY • Jamaica, NY • Hempstead, NY • Old Westbury, NY • Rockville Centre, NY • Bethpage, NY • Farmingdale, NY • Bayside, NY • Brooklyn Heights, NY • Queens, NY • Garden City, NY