Job Description
Under the supervision of the Controller, the Associate is responsible for the internal day-to-day financial operations of the organization, with an emphasis on accounts payable. This position acts as a fiscal gatekeeper and exercises utmost attention to detail to ensure sound fiscal management. The right candidate should possess 1) superb detail orientation, 2) a strong work ethic, 3) responsive and collaborative communication skills, and 4) the ability to manage multiple competing priorities in a fast-paced work environment.
Essential Duties
Receive and process invoices: verify their accuracy, assign accounting codes, collect approvals, and accurately post the entry to QuickBooks.
Review and process employee expense reports in Certify, our expense reporting system. Process and reconcile credit card statements monthly.
Respond to staff and vendor inquiries related to payments and expenses.
Establish and maintain vendor files, W-9 documentation, contracts, and leases.
Prepare annual 1099 statements.
Process payroll semi-monthly, ensuring accuracy, timeliness, and good recordkeeping.
Prepare wires, ACHs, and other bank drafts for payments
Process all cash receipts and other receivables for review. Make bank deposits and maintain accurate records of all transactions.
Assist in month-end close and bank reconciliations.
Assist with the annual audit and Form 990.
Perform other duties to support the team as needed.
Qualifications
Skills/Knowledge/Abilities
Knowledge of finance and accounting principles, such as GAAP.
Knowledge of federal awards such as grants, contracts, or cooperative agreements, preferred but not required.
Experience/Education
Competencies
Leadership – Integrates in their work and at the team level a strategic vision and critical analysis that optimizes success for projects, staff, and organizational priorities as applicable.
Communications – Strategically communicates internally and externally in a transparent, concise, respectful, and trauma-informed manner; simplifies complicated concepts and communicates them regardless of the situation or audience.
Teamwork –Proactively contributes toward the completion of team tasks and team building. Champions an anti-racist, collaborative, and supportive organizational team culture.
Reliability and Adaptability –Take ownership of own objectives and performance. Independently completes tasks in a timely and consistent manner. Adapts to, and integrates in own tasks, changes in work environment, priorities, and organizational needs.
Problem-solving and analytical thinking – Takes a solutions-focused approach to problem-solving: identifies a problem, finds the root cause, and structures logical solutions. Able to solve problems by analyzing situations and applying critical thinking to resolve them.
Additional Information
Environment and Scheduling
Salary Range: $55,000-60,000 and commensurate with experience
Full-time, 40 hours/week role.
Willing to travel as needed.
Hybrid location: occasional telework is possible.
Interested in working with a national HIV/AIDS and viral hepatitis public health organization.
Interest in working within a diverse environment.
Commitment to Anti-Racism values.
We encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply. We recognize that to accelerate the end of the HIV and hepatitis epidemics, our workforce must be representative of groups that have been disproportionately impacted.
All your information will be kept confidential according to EEO guidelines.