Job Description

NBCU Executive Search

NBCUniversal’s in-House executive search team is a full-service direct leadership recruiting and advisory function. Our team partners closely with enterprise-wide business units and HR leaders to identify internal and external candidates for mission critical leadership roles. Additionally, the team provides talent advisory services, including external talent mapping, competitive market and organizational/leadership intelligence, and pro-active pipelining in support of succession and talent planning needs. High impact results, combined with a first-rate client and candidate experience, are equally important to us; this role is key in assuring we deliver on both counts.

The Position

The Executive Search Coordinator will directly support NBCU’s Global Head of Executive Search. In addition, the successful candidate will partner with the team more broadly and work closely with research and operations leaders, supporting knowledge management initiatives and database management. The Executive Search Coordinator will focus on optimizing processes and procedures and foster a best-in-class experience for executive level candidates, senior leadership clients, HR leaders and executive management. Strong computer literacy and data savvy, combined with an ability to assure a high degree of confidentiality and discretion are needed for success in the role.

Responsibilities include, but are not limited to:

• Support department head with calendar management, travel booking, expense reporting, and other administrative needs
• Ensure “white glove” standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process
• Own interview / meeting coordination process throughout any given search or project and ensure a high-touch recruitment experience for both candidates and clients, including constructing interview itineraries, arranging travel and managing logistics, handling reimbursement requests and expense reports, and acting as the primary point-of-contact, etc.
• Manage general content, requisition and candidate tracking data in both NBCU’s Applicant Tracking System and the team’s customized Content Management System; assist in managing compliance and assure highest level of data accuracy
• Draft and post role descriptions, ensuring compliance standards are met
• Own initial New Hire Onboarding process, including preparation of offer / transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience
• Prepare status reports and client presentations, as assigned
• Collaborate with Coordinator teams across offices on reporting and group best practices
• Assist in office management tasks such as: securing space for visiting team members and clients, planning team offsite events, ordering office supplies, etc.
• Partner with corporate and divisional Talent Management leaders and talent partners on project specific assignments and foster general collaboration
• Support other team members across the Executive Search organization as needed
• Own special projects, as assigned

Qualifications

Basic Requirements:

• 1+ year experience in recruiting, candidate sourcing, recruitment operations, human resources or related field, with a demonstrated ability of meeting / exceeding fast-paced client demands
• Accustomed to problem-solving quickly and efficiently, with a talent for predicting possible issues / roadblocks before they arise
• Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint, Excel. Proficient typing abilities a must.
• A natural, yet professional ease at working with and relating to the needs of high-level clients and candidates in a fast-paced, ever-changing environment
• Direct experience and / or strong interest in (Executive) Recruiting / Talent Management a plus
• Exceptional attention to detail and strong focus on accuracy
• Exceptional verbal and written communication skills across all levels of an organization
• Extremely flexible, highly organized, and able to shift priorities easily. Strong time management skills.
• Exceptional follow-through, attention to detail, and accuracy
• Priority sense of customer service
• Demonstrates business ethics, including the ability to work in a discreet fashion, handling highly confidential personal and business matters and data
• Knowledge of / interest in media, entertainment and technology
• Bachelor's degree preferred

Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $65,000.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants
and employees without regard to race, color, religion, creed, gender, gender identity
or expression, age, national origin or ancestry, citizenship, disability, sexual
orientation, marital status, pregnancy, veteran status, membership in the uniformed
services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you have the
right to request a reasonable accommodation if you are unable or limited in your
ability to use or access nbcunicareers.com as a result of your disability. You can
request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.