Job Description

This Is Us

Are you looking to work in a dynamic recruiting environment at a top-tier media company? NBCUniversal is hiring a high-performing Coordinator who will support NBCUniversal’s Executive Search team. Our team is a hard-working, fun, energetic, and deeply engaged group focused on recruiting top senior-level talent to NBCUniversal, across the entire enterprise, including TV & Streaming (Entertainment, News, Sports, Peacock, DTC), Filmed Entertainment, Animation, Destinations & Experiences, Consumer Products, and Corporate, among others. Our people are our greatest asset, so we have an incredibly important job of identifying, recruiting, and hiring a diverse mix of exceptional executives. Executive Search partners closely with internal clients (business and HR leaders) and external candidates in helping to create a memorable, smooth, and impactful interview process and overall positive candidate experience. Additionally, the team provides talent-related insights and expertise, including external mapping, competitive market analysis, organizational/leadership intelligence, and pro-active pipelining to support succession and talent planning needs. We are looking for a Search Coordinator to join our team and help us deliver best-in-class talent advisory services throughout NBCUniversal.

Position Overview

The Executive Search Coordinator directly supports the West Coast Vice President, Executive Search and Director, Executive Search in the day-to-day operations of the Los Angeles office. This responsibility includes managing senior and C-level candidates through a best-in-class search process, coordinating schedules with internal leaders and stakeholders, managing day-to-day database upkeep and reporting, and supporting our broader search efforts globally.

The ideal candidate will possess strong project management skills, the ability to execute 5-star customer service, and exceptional presentation, oral, and written skills. We are looking for someone who will exercise excellent judgment, have a keen sense of collaboration, can quickly adapt to change, and be able to function in a fast-paced and agile environment. Our work involves large amounts of sensitive data capture and knowledge-sharing at the executive level, requiring a high level of integrity, diligence, and attention to detail and accuracy.

We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all!

Responsibilities

• Own the scheduling process for candidates and hiring managers to ensure a smooth interview experience, including constructing interview itineraries, arranging travel, reserving interview rooms, acting as the primary point-of-contact, etc.
• Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned.
• Manage candidate tracking in corporate applicant tracking system and Executive Search content management system.
• Assist in the research/sourcing process, including daily data entry into content management systems.
• Draft and post role descriptions, ensuring compliance standards are met.
• Own the New Hire On-Boarding Process including preparation of offer letters and contracts, initiating background checks, and communicating with clients and new hires to ensure a seamless on-boarding experience.
• Provide calendar management, travel booking, expense reporting, and other administrative support.
• Collaborate with the Coordinators in our New York and London offices on reporting and group best practices.
• Support other team members across the Executive Search organization as needed.
• Own special projects, as assigned.
• Partner with larger NBCU Talent organization (Talent Acquisition, Talent Development, DEI, etc.) on project specific assignments and general collaboration.

Qualifications

Basic Requirements:

• Minimum 1 year of experience in an administrative role in a fast-paced and high-volume office environment.
• Proven working experience with Microsoft Office Suite, specifically with Outlook, PowerPoint, and Excel.

Desired Characteristics:

• Direct experience and/or strong interest in Executive Recruiting a plus.
• Passion for the entertainment and media industry is a big plus.
• Accustomed to problem solving issues for clients/customers and be willing and able to handle a “Fast and Furious” workflow (paperwork/administrative/data entry).
• Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients and partners in a fast-paced, ever-changing environment.
• Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels.
• Extremely flexible, highly organized, eager to learn, and able to easily shift priorities.
• Possess a proactive mindset, with exceptional follow-through and attention to detail.
• Candidates should be comfortable and willing to take on administrative duties, heavy workflow processing, as well as work with clients to problem-solve issues.
• Strong business ethics, including the ability to work in a highly confidential workspace.
• Bachelor's degree is preferred.

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $65,000.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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