Job Description

ESSENTIAL RESPONSIBILITIES:

• Securely handle confidential information and materials regarding not-yet released films
• Ability to work in a high volume, fast paced environment, often with tight deadlines
• Assess priorities and urgency in managing multiple project timelines.
• Respond quickly to requests for creative materials and efficiently communicate with Team Members in a timely manner
• Prepare creative materials for in person meetings, virtual meeting, and electronic communication, including downloadable links, Keynote slides, PDFs, and QuickTime files
• Manage & process accounting, purchase orders, and billing, while keeping track and updating the team on campaign budgets
• Establish contracts and arrange secure delivery of feature film assets to outside business partners
• Track, ingest, organize, and update new creative assets on internal Share Drive
• Update the team’s real time working document that holds all project information
• Manage, watermark, and distribute outgoing creative assets for review.
• Coordinate with the Creative Operations teams for technical needs and requests for materials
• Provide administrative support to the EVP of the department, including scheduling, phones, virtual and in person meetings
• Process expenses and aid with expense reporting

Qualifications

BASIC QUALIFICATIONS:

• Passion for organization
• Minimum 1 year of experience at an Entertainment Studio or Company, or within the Entertainment Marketing Industry (Agency experience a plus)
• Experience using Microsoft Outlook, Office & Teams (Bluejeans a plus)
• Working knowledge of digital files like PDF, JPEG & QUICKTIMES (Adobe & Photoshop a plus)
• Curiosity to learn more about Creative Advertising

DESIRED QUALIFICATIONS:

• Bachelor Degree preferably in film, marketing/business or communications
• Prior administrative experience working in the entertainment industry, especially film, TV, or a creative agency

ADDITIONAL REQUIREMENTS:

• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must be willing to work in Universal City, CA
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

SALARY RANGE: $45,000 - $60,000: NOT BONUS AND LONG-TERM INCENTIVE ELIGIBLE

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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