Job Description

_ What You’ll Do:_

• Answer phones, greet visitors/vendors, take and deliver messages
• Keep calendars current, schedule meetings, coordinate travel schedules, confirm appointments, and prepare reports of various types
• Escort guests and visitors in and around the studio as needed from time to time
• Process vendor and visitor access requests/passes in collaboration with Security as needed
• Interface with on-site workers, vendors, and clients
• Vendor relationship support and coordination including scheduling and billing
• Support general mail and package functions, both inbound and outbound
• Manage ad-hoc requests to maintain a professional administrative operation with top tier customer service

Qualifications

_ What You Must Have…_

• High school diploma
• 2+ years of prior experience in relevant capacity
• Demonstrated effective writing and communication skills
• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint)

What Would Make You a Stand-out:

• Ability to proactively anticipate needs and drive improvements
• Ability to work in a team environment in a helpful and positive demeanor to strengthen relationships and project enthusiasm for the job
• Consistently exhibits a quest for excellence, striving to constantly improve and develop an improved level of service
• Strong working knowledge of general facilities operations
• Project management experience

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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