Job Description

ROLE PURPOSE

This role will have a strong focus on VIP hospitality, as well as working with clients and c-suite executives. The Coordinator will be responsible for supporting the corporate events team in planning client and internal events. Events can range from an intimate dinner to a large-scale program.

JOB DUTIES

• ADMINISTRATIVE DUTIES
  • Perform administrative duties for SVP, including managing calendar, arranging travel, and clearing p-card
  • Track extensive list of domestic and international shipments for events, and liaise with FedEx to troubleshoot issues with deliveries
  • Set up new vendors in company’s financial database and submit invoices for wire/check payments
• TEAM SUPPORT
  • Manage department events calendar and team’s travel schedules/PTO
  • Restock office supplies when running low or when team members request (printer ink, FedEx shipping supplies, name place cards, etc.)
  • Assist with onboarding new team members: proper equipment set-up, access to all necessary NBCU websites and systems
  • Oversee team’s p-card for event air travel, and review and approve all team members’ individual p-card charges
  • Train and help mentor the Corporate Events Page
• EVENT PREP
  • Provide additional on-site assistance for local events, and eventually other locations outside of NYC
  • Act as the guest communication liaison with event attendees, including coordinating travel arrangements, answering questions, and troubleshooting issues with event registration
  • Assist team with research for upcoming events (venues, hotels, activities, transportation companies, merchandise, etc.)
  • Manage event invitation, RSVP process, and maintain guest lists for multiple events

Qualifications

BASIC REQUIREMENTS

• Bachelor’s Degree or related work experience
• Proficient in Outlook, Excel, PowerPoint and registration platforms

ADDITIONAL REQUIREMENTS

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be willing to work in New York, NY
• Willingness to travel
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols in select work settings or where jurisdictionally mandated
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols

DESIRED CHARACTERISTICS

• Experience booking meetings hybrid meetings on Microsoft Teams
• Strong verbal and written communication
• Proactive and solutions oriented
• Detail-oriented
• Ability to handle multiple projects simultaneously under tight deadlines
• Reliable and flexible team player
• Keep updated on current trends for premiums, restaurants, etc.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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